Admin Executive

3 days ago

Madurai Tamil Nadu, India Devadoss hospital, Madurai Full time

A Hospital Admin Executive oversees daily administrative operations, ensuring smooth workflow and efficient service delivery. Responsibilities include managing correspondence, scheduling, maintaining records, supporting staff, and handling financial tasks like invoicing and budgeting. They also ensure compliance with policies and regulations, manage procurement, and contribute to a positive work environment. Here's a more detailed breakdown.

Profiles preferably from hospital industry

**Key Responsibilities**:

- **Document Management**:Handling, organizing, and storing both electronic and paper documents, ensuring easy access and retrieval.
- **Communication Support**:Managing correspondence, drafting reports, handling incoming and outgoing calls, and coordinating communication within the organization and with external parties.
- **Scheduling and Planning**:Organizing meetings, appointments, and events, managing calendars, and coordinating with different departments.
- **Financial Tasks**:Handling invoicing, budgeting, expense tracking, and potentially assisting with payroll.
- **Staff Support**:Providing administrative assistance to staff members, addressing inquiries, and ensuring a smooth workflow.
- **Procurement and Vendor Management**:Managing office supplies, coordinating with vendors, and ensuring efficient procurement processes.
- **Compliance and Policy Adherence**:Ensuring compliance with company policies, relevant regulations (like HIPAA), and maintaining confidentiality.
- **Office Operations**:Overseeing daily office tasks, maintaining a tidy and functional workspace, and resolving administrative issues.
- **Event Coordination**:Assisting with the planning and execution of office events, team-building activities, and corporate meetings.

**Skills Required**:

- **Organizational and Time Management Skills**: Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
- **Communication Skills**: Excellent verbal and written communication skills to interact effectively with staff, clients, and vendors.
- **Proficiency in Microsoft Office Suite**: Familiarity with Word, Excel, PowerPoint, and Outlook.
- **Problem-Solving and Analytical Skills**: Ability to identify and resolve administrative issues efficiently.
- **Attention to Detail**: Ensuring accuracy in all administrative tasks and maintaining organized records.
- **Confidentiality**: Handling sensitive information with discretion and professionalism.
- **Knowledge of Medical Terminology and HIPAA (preferred)**: Understanding medical terminology, HIPAA regulations, and related procedures.

**Benefits**:

- Provident Fund

Work Location: In person

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