Process Associate- F&a

Gurugram | 4 - 10 Years of Experience

**Roles & Responsibilties**:
Ensure timely payment to vendor in the system against their Invoice

**Job Function**

F&A

**Age**

27 - 33 Years

**Experience**

4 - 10 Years

**Qualification**

M.Com, B.COM.

**Qualification - Experience Matrix**

**Qualification**

**Experience From**

**Experience To**
- B.COM
5
10
- M.Com
4
8

**Key Skills**

1

Knocking off entries in IDPMS (Banking system) - PFB India

1. Ensure timely payment to vendor in the system against their Invoice
2. Timely communication to bank for knocking off full invoice amount.
3. Sharing of BOE/necessary details for knocking off entry in IDPMS 4. Arrangement of all details/documents in coordination with P & R department and local F & A department 5. Resolution of all queries to the satisfaction of banker for knocking off entry in IDPMS 6. Monthly review of all pending cases of IDPMS after considering all reports from different banks. 7. Monthly sharing of pending IDPMS cases for CEO review

A. No of cases pending for more than 90 days

2

Bank Reconciliation - PFB India

1. Daily circulation of domestic collection to marketin team for necessary details. 2. Follow up for necessary details required for receipt on Oracle with marketing team. 3. Preparation of excel file for receipt entry in the system. 4. Communication of updation of file to AR person for entry. 5. Ensure receipt entry in Oracle of the collection for which details have been shared. 6. Ensure regularization of payment, advances, LC etc. in Oracle by submitting request on SSC portal. 7. Follow up with SSC team for all SR submitted before sharing bank statement to SSC team. 8. Checking of BRS shared by SSC team. 9. Checking pending entries for necessary action. 10. Follow up with concerned person - domestic, marketing, purchase etc. for pending entries. 11. Booking of bank charges - SEZ by journal voucher and other units. 12. Ensure BRS of all opeative bank in place and save the save in common folder for future use - assessment etc. 13. Clearing of all pending entries by 10th of the following month. 14. Get it reviewed by Deputy F & A head every month. 15. Booking of exchange fluctuation gain/loss of FCY account at month end.

A. Review of monthly BRS and settlement of all pending entries by 10th of the of following month.

3

Processing of Import Payments - SEZ (both material and services) including LC opening

1. Extracting APTB on daily basis to check any import payment due for KPR and DTA 2) Arrange necessary documents - Invoice, BOE, banking detials etc. for processing. 3) Uploading the docuemnts on online portal of bank for processing. 4) Follow up with authorized signatories for payment and ensure approval for payment. 5) Regularization of payment in oracle by putting service request on SSC portal. 6) Follow up with SSC team for regularization of payment in Oracle before month end. 7) Accept service request for LC processing from concerned department. 8) Arrange all the necessary docuements for LC opening - PO, Performa Invoice etc. 9) Submit online/offline request to bank for opening of LC 10) Resolution of all queries related to LC opening if any raised by bank. 11) Sharing of swift of LC to the concerned usef after LC opening

1. Pending overdue cases with remarks to deputy F & A Head on weekly basis

4

Interaction with bank relationship manager

1. Prepare a list of all bank and their relationship manager with necessary details. 2. Based on daily working, make a list of issues/challanges etc. to be discussed with bank. 3. After cooridnation with bank and departments arrange a monthly meeting with bank. 4. Discuss the issues noted with respective bank, new system, things etc. for implmentation. 5. Discuss the areas of improvement from SRF point of view to reduce manaul work. 6. Resolution of all issues/challenges faced within stipulated timeline. 7. Necessary follow up for pending poins with bank and department if any.

1. Monthly meeting with any one bank for resolution of queries/issues etc. by 25th of every month.

5

Cost Audit - Kashipur

1. Understand the changes as per new cost audit rules and regulations. 2. Make neccessary changes in the format to accomdate and arrange the previous year figures also. 3. Fill up the previous year details based on final report submitted by Cost Auditors. 4. Prepare back up details for cost audit - quantity details, sales details, power, fuel, production, heat generation, closing stock etc. 5. Break up of trial balance based of HSN code (Metalizaed and Plain Film) 6. Filling of all details in the annexures for cost audit. 7. Compare the current year details with previous year. Find out the abnormal things/changes. 8. Reason for variances to be given to auditors for better understanding. 9. Sharing the final cost records to Cost auditors for review. 10. Resolution of all queries to the satisfaction of cost auditors. 11. Sharing the final unit cost record for consolidation PFB as a whole.

1