Personal Secretary

6 days ago

Khar Colony Mumbai Maharashtra, India Liaison Bank Full time

**JD for the profile of Personal Secretary**

**About Liaison Bank**:
Established in 2007 by Mr. Mahadev Biradar (Deva) as an individual consultancy, Liaison Bank has grown into a dynamic organization with a team of over 75 professionals. With its headquarters in Mumbai and a presence across India, the company provides a range of services, from project feasibility to execution. Liaison Bank specializes in licensing, liaisoning, PNG connections fabrication, and the installation and testing of fire hydrant and alarm systems. Over the years, it has become a trusted name in the industry, known for delivering high-quality, reliable solutions.

**Company Address**:
HQ Office No-1 & 2, Ground Floor, New Apollo CHS, Next to Farmer Cafe & Blue Tokai Coffee, 14th Road, Khar West, Mumbai-400052. Landmark: Domino’s Pizza, 14th Road.

**JD for the profile of Personal Secretary**

**Key Responsibilities**:
**Executive Calendar Management**:
Strategically manage and optimize the executive’s schedule, prioritizing appointments, meetings, and travel to maximize efficiency.

**Communication Oversight**:
Serve as the primary point of contact for correspondence, drafting, reviewing, and ensuring clear, professional, and timely communication on behalf of the executive**.**

**Confidential Information Management**:
Safeguard sensitive information and documents, maintaining strict confidentiality and exercising discretion at all times.

**Meeting Support and Coordination**:
Organize and facilitate meetings, including preparing agendas, taking accurate minutes, and tracking actionable items to ensure timely follow-up.

**Stakeholder Liaison**:
Act as a bridge between the executive and internal/external stakeholders, managing relationships and ensuring seamless collaboration.

**Document and Report Preparation**:
Assist in creating, editing, and finalizing high-quality reports, presentations, and documentation, ensuring alignment with business objectives**.**

**Travel and Logistics Management**:
Plan and coordinate complex travel arrangements, including itinerary preparation, accommodations, and on-ground support, ensuring hassle-free travel experiences**.**

**Workflow Optimization**:
Proactively manage office operations, resolve bottlenecks, and handle ad-hoc responsibilities to maintain a smooth and productive workflow**.**

**Strategic Insight Support**:
Conduct research, gather data, and provide actionable insights to support decision-making and strategic initiatives**.**

**Professional Development Assistance**:
Stay updated on industry trends and best practices, offering innovative ideas to enhance the executive's operational effectiveness**.**

**Qualifications & Skills Required**:

- Education: Bachelor’s degree in any discipline (preferably in Business Administration or related fields).
- Minimum of 4 years of experience in a similar role.
- Excellent proficiency in English (spoken and written)
- Knowledge of **Hindi** and **Marathi** will be an advantage
- Exceptional organizational and time-management skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint).
- Ability to take shorthand and transcribe accurately.
- Strong interpersonal and communication skills, with a professional demeanor**.**:

- Proactive, detail-oriented, and adaptable to fast-paced environments**.**

**Salary Range**

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s):

- Have knowledge about short-hand ?
- How many years of experience you have?

Work Location: In person

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