Administrative Executive

2 weeks ago

Vadodara, India Windowmaker Software Pvt Ltd Full time

**Job Title**: Administration Assistant

**Job Purpose**

The primary job role is to ensure the smooth administration of the office and the maintenance of office infrastructure.

**Responsibilities**:
Office Administration

Travel Arrangements

Purchases

**Experience : 0-4 Yrs**

**Key Tasks**:
**Office Administration**

Monitoring the office boys.

Ensuring office premises cleaned as per timetable (e.g. floors, partitions, desks and internal glass every day; windows every week; company flat every fortnight; etc).

Regular inspection of office, terrace and flat and ensuring repairs/ replacements/ re-painting/ improvements as required (processed via weekly reports).

Ensuring inward/outward post entered in register and inward post distributed against acknowledgement.

Ensuring supply of stationery, writing materials, etc.

Managing visitors - ensuring details (including time) entered in the register on entry as well as exit, against visitor acknowledgement.

Ensuring KAOA activities done as per periodicity required (e.g. payment of electricity bill for common meter; work done by sweeper; collection of monthly contribution; etc).

General filing and updates to various databases.

Periodic reports to Management.

**Travel Arrangements**

Organizing travel (both domestic and overseas) for staff; co-ordinate between departments, or liaise with customer where required.

Organizing hotel arrangements where required.

Helping with visa paperwork for incoming/outgoing staff.

**Purchases**

Obtaining quotes from 3 suppliers.

Helping negotiating rates with suppliers to get the best value-for-money.

Ensuring purchases are received in good condition, installed, commissioned and inspected for quality before release of payment

**Performance standards**

Office premises/properties clean, tidy and well-maintained.

Physical and electronic housekeeping up-to-date.

Smooth travel for staff.

ISO procedures followed.

**Tools and training**

MS Office

MS Outlook

MS SharePoint

Lotus Notes

**Personal Skills**

Is organized

Is able to work to a routine

Has attention to detail

Is a good communicator (written and oral)

Can handle flak appropriately

Has patience

Is diplomatic

Is tough where required

Is assertive

**Objectives**

Clean and pleasant offices to work at

Staff facilitated in administrative requirements

**Immediate Joiner**

**Proficiency in English is compulsory**

**Salary**: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

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