Buyer (Coupa/ Concur)

**Job Timing - 2pm to 11pm IST**

When you join Gartner, you will be part of a fast-growing team that helps the world become smarter and more connected. We are the leader in our industry, achieving double-digit growth by helping clients make the right decisions with business and technology insights they cannot find anywhere else. Our associates enjoy a collaborative work environment, exceptional training and career development — as well as unlimited growth potential. If you like working with a generous, supportive, high-performing team, Gartner is where you want to be.

**About this role**:
This role specifically supports the Marketing & Communications Senior Category Senior Category Manager within Procurement, overseeing GPM, GDM, R&A, GSSO - Global Marketing, Sales, Consulting, GSD, Conference Marketing, and Corporate Communications purchases. It involves independently leading all low-complexity, low-dollar value contract engagements without frequent oversight. The position promotes compliance with Gartner’s procurement policies and ensures efficient management of the supply base, making strong recommendations to business units (BUs) when an existing supplier can fulfill their needs. The role also requires constant review of the supply base to prevent duplicate suppliers, ensuring all requests and contract details are up-to-date and accurate. There is potential for growth into an Associate Category Manager role.

**What you will do**:
New Supplier Set-up:

- Collaborate with Category Managers to review and finalize new supplier setup requests from BUs for suppliers in S2C-managed categories, using Gartner’s Procure-to-Pay (P2P) solution for transactions meeting the S2C involvement threshold (currently $50K).
- Monitor and ensure proper categorization of new supplier setups for those with spend below $50K, with a strong understanding of all marketing categories.
- Advise Category Managers on new suppliers established within their areas of responsibility.
- Coordinate with BUs to optimize the use of preferred, previously contracted, small/diverse suppliers, and those with sustainability programs. Confidently challenge BUs when necessary to prevent unnecessary expansion of the supplier base and conduct internal reviews to identify existing similar suppliers.
- Consistently evaluate the marketing and communications supply base to prevent duplicate suppliers across multiple BUs and lead discussions on reducing the supplier footprint.
- Review, approve, or escalate Supplier Onboarding exceptions related to the Supplier Code of Conduct.
- Maintain and update new supplier information in Gartner’s Contract Lifecycle Management (CLM) solution to ensure alignment with the P2P system, avoiding duplicate profiles. Proactively inform Category Managers if a marketing supplier has been acquired by a larger entity and explore opportunities for enterprise-level agreements.

Requisition Approval:

- Serve as the final approver for requisitions from BUs in S2C-managed categories using Gartner’s Procure-to-Pay (P2P) solution, ensuring compliance with the S2C involvement threshold (currently $50K).
- Act as the primary contact for category managers, guiding BUs through the requisition process and providing education beyond the FAQ documents on how to submit requisitions effectively.
- Validate and update contract information, including supplier name, descriptions, amounts, payment terms, and category assignments, to ensure all spend is properly managed.
- Ensure BUs upload duplicate contracts into the Contract Lifecycle Management (CLM) system before submitting a requisition when S2C involvement is required (currently $50K).
- Collaborate with Category Managers on sourcing and contract initiatives to determine the timing of requisition approvals and the appropriate delivery method for the approved purchase order (PO) to the supplier.
- Monitor requisitions below $50K to maximize the use of preferred, previously contracted, small/diverse suppliers, and those with sustainability programs. Keep a close eye on these requisitions to ensure BUs are following the process correctly.
- Oversee requisitions in S2C out-of-scope categories to ensure the correct category assignment for the requisition spend.

Contract Reviews & Sourcing:

- Support and conduct Nondisclosure Agreement (NDA) negotiations as needed.
- Facilitate Proof of Concept Trial Agreement negotiations, particularly for AI services, recognizing the growing importance of these agreements. Ensure AI language is included in all relevant T&Cs as AI is significant in the marketing space.
- Conduct low-complexity, low-dollar contract negotiations swiftly, as this category processes the highest volume of agreements. Execute agreements in a fast manner and keep BUs updated on where you are in the negotiation process.
- Maintain a detail-oriented approach in reviewing all contract details, ensuring all requests and contracts are up-to-date and accurate.
- Possess a strong underst