Executive Administrative Assistant

2 weeks ago

Gurgaon, India LCX Full time

EXECUTIVE ADMINISTRATIVE ASSISTANT

About LCX

About the Role:
We are looking for an Executive Administrative Assistant to provide high level administrative support to the Director in the workplace, such as taking calls, scheduling meetings, managing executive requests, and other office duties of handling and managing inventories. He/She may also oversee office functions and supervise lower level office employees.

**Responsibilities**:

- Perform a broad range of administrative tasks for the Director including managing a calendar of appointments; completing expense reports; composing and preparing; arranging travel plans, itineraries, and agendas; and compiling documents.
- Maintain a high level of confidentiality and securely handle sensitive material with strictly confidential personal and company topics in a professional manner.
- Communicate effectively and collaborate with partners, clients, all levels of staff, and vendors.
- Managing meeting schedules, agendas for internal and external meetings, maintaining minutes, and following up on action items.
- Working effectively with other support teams (Finance, Administration, Human Resources, IT).
- Supporting billing/timesheet maintenance.
- Managing travel logistics, Reviewing and processing expense reports.
- Build efficiency and effective responsiveness to existing operations and help define new operational procedures across the organization.
- Managing traditional paper and/or electronic filing systems.
- Performing basic bookkeeping/clerical duties.
- Order necessary office supplies.
- Managing Office Inventory and keeping track of inventory.
- Managing corporate stock rooms and/or libraries.
- Managing videoconferencing, fax communications and office equipment.
- Reviewing incoming documents.
- Conducting research.
- Training and/or supervising clerical workers.

**Requirements**:

- Bachelor’s degree or higher
- 5+ years of relevant experience.
- English - written and verbal communication skills.
- Strong working knowledge of Google Suite Docs, Google Spreadsheet, Powerpoint, Google Calendar, WhatsApp, Slack.
- Should be able to effectively communicate, collaborate and build trust with a diverse range of people and job functions.
- Should be able to build good relations, spread positivity.
- Should have the ability to multitask, adhere to deadlines, complete work independently.
- Self-motivated, resourceful and able to work independently.

Location: Gurugram

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