Company Secretary

**JOB RESPONSIBILITIES**

Responsible for managing secretarial and other compliance related matters, perform executive role for various compliance issues, vetting of statutory documents and other related works so as to safeguard the Company from various statutory penal provisions. Ensure implementation of department's philosophy, procedures and reporting.
- **
Business/ Operational/ Functional/ Financial Perspective**
- Responsible to assist to senior personnel in compliance of overall secretarial matters of all the Group Companies.
- To assist in development of a vibrant compliance mechanism to avoid any future difficulties with respect to all concerned laws of the land.
- Responsible for drafting and filing of statutory returns, forms and various documents with Registrar of Companies and various regulatory authorities Handle compliances under various corporate laws.
- Assist in conducting General Meeting and Board Meetings.
- Responsible to assist in passing the resolutions by postal ballot.
- Drafting of various types of resolutions to be submitted with various authorities for varied purposes.
- Takes care of drafting and vetting of various secretarial/statutory documents.
- Assists in getting the securities listed with various Stock Exchange(s).
- Conduct inspection on regular basis and getting certified copies of documents from MCA Portal.
- Coordinating with the head office and exchange, regarding all important secretarial and legal issues.
- To maintain liaison with National Securities Depository Ltd. (NSDL), Central Depository Services (India) Ltd. (CDSL), Stock exchange, various government agencies, regulatory authorities like SEBI/IRDA and RTA etc.
- Preparation of requisite resolutions for Bank Accounts and related operational matters.
- Taking care of all the formalities regarding the incorporation of the Company.
- Responsible for preparation of minutes of the meeting for
- Annual General Meeting (AGM), Extraordinary General Meeting (EGM), and Board Meeting.
- Assist in conducting the various meetings of the Company whether it is of Board, Shareholders’/Creditors’.
- Coordination with other departments for compilation of information etc required for formation etc of new Company.
- Assist in the Preparation of MIS about summary of the secretarial working of the unit.
- Responsible for preparation and maintenance of all the files related to Registrar of Companies, Resolutions etc.
- Ensuring yearly periodical filing of all the papers of Company with the Registrar of Companies such as Profit & Loss accounts, Balance sheets etc.
- Deal with numerous regulatory authorities like Ministry of Corporate Affairs, registrar of Companies, Company Law Board, Ministry of Finance etc.
- Assists in handling and resolving the queries of Shareholders of the Company.
- Correspond with NSDL/CDSL as and when required.
- Assists in the preparation of MIS and various other reports to apprise top management of the routine secretarial operations and assist the critical decision making.
- Assists in Dealing with the regulators like exchange officials with respect to listing and broking matters.
- Responsible for the documentation regarding charge filling with various banks.
- Coordination with the Registrar of the Companies.
- Responsible for coordinating with stock exchanges on regular basis.
- Assists to ensure compliance of all necessary Corporate Laws.
- ** Team Development**
- Guiding team members on various issues. Handling all teams and measuring their performance.
- Motivating the team to promote healthy competition amongst them.
- Manage the Team under him/her and evaluate them in terms of productivity and quality of sourcing Motivate, Train and monitor the performance of the Subordinates.
- Assists the group with respect to updating their knowledge in secretarial and compliance matters, guidelines, circulars and practical implications thereof.
- Always use self motivation tools to uplift the confidence.
- Analyzing the potential of Subordinates and delegate responsibilities accordingly.
- Assist the subordinates when ever needed and instill Team spirit amongst the Team.

**B. Internal/External Responsiveness**
- Resolution of Employee queries within TAT/responsiveness within TAT (internal/external clients).
- Customer/Client relationship Management.

**C. Internal process Perspective**
- Compliance of Organization’s philosophy, procedures and Policies.
- (0% violation of policies ). MIS /Data Management (Protection & Confidentiality).
- Liaison with various departments. CRM usage.

**D. Innovation & Learning Perspective**
- Updated Knowledge of latest market Trends/Policies of BSE/NSE etc.
- New initiatives/ Processes/ Ensure training (self) as organized by Organization's L&D division/ Participation in Emp. Centric Org. Activities/ Surveys/ Seminars.

**Team Development**
- Guiding team members on various issues.
- Handling all teams and measuring their performance.
- Motivating the team to promote healt