Documentation Executive

2 days ago

Chennai Tamil Nadu, India BEE ON TRADE LLP Full time

**Job Title: Documentation Executive ( Logistics )**

**Experience**: 2 Years
**Location**: Chennai

**Job Type**: Full-Time

**Job Overview**:
The Import & Export Documentation Executive will be responsible for managing and preparing all the necessary documents for the smooth movement of goods across borders, ensuring compliance with legal regulations, and maintaining accurate records.

**Key Responsibilities**:

- **Document Preparation**: Prepare and verify export and import documentation such as invoices, packing lists, bill of lading, certificates of origin, and other required documents.
- **Customs Compliance**: Ensure proper documentation and compliance with customs requirements, handling any issues that arise in the import/export process.
- **Coordination**: Liaise with customs authorities, freight forwarders, and shipping companies to ensure smooth import/export procedures.
- **Tracking Shipments**: Monitor the movement of goods and provide updates on status, including tracking international shipments and managing delays.
- **Record Maintenance**: Maintain accurate documentation records for auditing purposes and resolve discrepancies in documentation as needed.
- **Regulation Adherence**: Stay updated on international trade regulations, tariffs, and customs policies to ensure compliance and reduce risk of delays or fines.
- **Problem Solving**: Address and resolve any issues that may arise during the import/export process, such as discrepancies or shipment delays.

**Skills & Qualifications**:

- Minimum 2 years of experience in import/export documentation or a related field.
- Knowledge of international shipping regulations, customs requirements, and trade compliance.
- Strong attention to detail and accuracy in documentation.
- Familiarity with ERP and other documentation software.
- Effective communication and coordination skills.
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
- Bachelor’s degree in Business, International Trade, or a related field is a plus.

**Key Competencies**:

- **Attention to Detail**: Accuracy in documentation to ensure smooth customs clearance and shipment handling.
- **Organization Skills**: Capable of managing multiple shipments and associated documents efficiently.
- **Communication**: Ability to communicate clearly with internal and external stakeholders.
- **Problem-Solving**: Resolve challenges related to documentation and shipment issues effectively.

**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Paid sick time

Schedule:

- Day shift
- Fixed shift
- Monday to Friday
- US shift

Work Location: In person

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