Executive Assistant

5 days ago

Delhi, India RTI International Full time

Overview:
RTI is hiring an Executive Assistant to Chief of Party (COP) for the USAID-funded Task Order Technical Support for South Asia Regional Energy Partnership (SAREP) activity. This position will be based in New Delhi, India

**Responsibilities**:

- **_Manage_** calendar, schedule meetings, and coordinate travel arrangements.
- **_ Prepare _**and organize documents for meetings, presentations, and reports.
- **_Maintain_** a high level of integrity and confidentiality and handle confidential information with the utmost discretion.
- **_ Coordinate_** and Schedule internal and external meetings, ensuring all necessary preparations are made.
- **_ Take _**detailed minutes during meetings and distribute them to relevant stakeholders as per the need.
- **_ Follow up_** on action items from meetings to ensure timely completion in a proactive manner.
- **_ Coordinate_** with various departments to gather information and updates for the COP and place the same in a structured manner.
- ** Act** as a point of contact between the COP and internal/external stakeholders.
- **_ Facilitate_** communication and collaboration between the COP and other team members.
- **_ Ensure_** that all communications are clear, professional, and aligned with company standards.
- **_ Ensure_** that communication/information is shared on a need-to-know basis and maintain a high level of trust.
- **_ Outreach _**support in building and strengthening COP’s networks, professional relationships both externally and internally. Follow up on professional contacts made by the COP to cultivate ongoing and future relationships.
- **_Support_** organization of SAREP events, meetings, and other activities.
- **_ Perform _**other tasks as may be assigned by COP.

Qualifications:

- Master’s degree and 1 year of experience or Bachelor’s Degree and 3 years of experience or equivalent combination of education and experience
- Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively and efficiently.
- Outstanding organizational and time management skills.
- Excellent Internet and MS Office knowledge. Expert proficiency with word processing, spreadsheets, and databases fulfilling research and management assistance requirements.
- Experience managing large scale office staff in a USAID project.
- Excellent verbal and written communication skills in English

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