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Back Office Executive

2 weeks ago

Bhubaneswar Orissa, India Aditya Narayan Construction Full time

A back office executive typically plays a crucial role in supporting the administrative and operational functions of the organization. Their primary responsibilities involve handling various tasks that are essential for the smooth functioning of the company's back-office operations.

**Role and Responsibilities**

1. Administrative Support: Provide administrative assistance to the management and staff. This may include managing documentation, preparing reports, maintaining files, and organizing meetings.

2. Data Management: Maintain and update databases and records related to the construction projects, clients, vendors, and employees. Ensure the accuracy and confidentiality of the information.

3. Project Coordination: Assist in coordinating construction projects by liaising with different departments, project managers, architects, engineers, and contractors. Help in managing project timelines, resources, and documentation.

4. Document Control: Manage and maintain construction-related documents, including drawings, specifications, contracts, and permits. Ensure proper filing, version control, and accessibility of documents.

6. Financial Assistance: Provide support in financial tasks, such as invoicing, purchase order generation, expense tracking, and coordination with the finance department. Assist in maintaining financial records and reports.

7. Vendor Management: Assist in managing relationships with suppliers, contractors, and vendors. Coordinate procurement activities, maintain vendor contracts, and assist with vendor evaluations and negotiations.

8. Compliance and Regulation: Stay updated with construction industry regulations, compliance requirements, and health and safety standards. Help in ensuring the company's adherence to legal and regulatory guidelines.

9. Inventory Management: Monitor and track inventory levels of construction materials, tools, and equipment. Coordinate with the procurement team to maintain an adequate supply of resources.

10. General Support: Provide general support to other departments as needed. This may include assisting in HR activities, preparing presentations, conducting research, and coordinating office logistics.

Skills and Qualifications:

- Strong organizational and multitasking abilities
- **Excellent communication in ENGLISH(Verbally & Written).**:

- Attention to detail and accuracy in data management
- Knowledge of construction processes and terminology is a plus
- Familiarity with relevant legal and regulatory requirements
- Ability to work independently and as part of a team
- Problem-solving and decision-making skills
- Prior experience in a similar role is desirable.
- Education-_**Graduation**

**Minimum Experience 1 to 2 year**

**WhatsApp-
9438385000
**Salary**: ₹10,000.00 - ₹14,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)