Proposal Coordinator

CAI is a 100% employee-owned company established in 1996, that has grown year over

year to almost 800 people worldwide. We provide commissioning, qualification, validation,

start-up, project management and other consulting services to mission critical industries. We

are global partner in providing professional services to enhance operational performance

and reliability. We deliver consistently. Expertly. Completely.

**Position Summary**

This position requires a minimum of 3-5 years’ experience in the pharma/biotech industry and will be a part of a collaborative team of business development managers, regional managers, global directors, and project managers.

This is a dynamic position that requires strategic thinking, flexibility, planned and proactive approaches, and the ability to shift priorities frequently while maintaining attention to detail and achieving high quality standards. Proposal Coordinators must be able to prioritize, multi-task, function effectively under multiple deadlines and time constraints, schedule workload and manage time efficiently in a high-pressure, fast-paced environment while demonstrating an energetic “can do” attitude.

**Responsibilities**
- Collaborate with each of our business area leaders, business development and operations team members, as well as others to achieve the following:

- Develop proposal responses both collaboratively with regional pursuit team as well as being empowered to develop responses on your own
- Writes proposal sections based on existing information, staff interviews, and other research with input from fellow employees
- Develops proposal management plans, schedules, compliance matrices, and tracks schedule, assignments, and action items
- Responsible for a variety of proposal types including detailed RFP responses, qualification packages, PowerPoint presentations, and assisting in oral presentations
- Coordinate with Marketing on collateral for that requires sales operations support - proposals, presentations, and any other requests from clients during the pursuit process
- Support business development and operational personnel in market research, competitor analysis, and client intelligence
- Record information in customer relationship management database (CRM) before, during, and after proposal development
- Leads/conducts final proposal formatting, production, and ensures on-time delivery

**Critical Skills and Knowledge**
- BA or BS in English, liberal arts, business, engineering, marketing, or equivalent experience required.
- Minimum 3-5 years of experience developing and producing proposals.
- Strong interpersonal skills and experience collaborating with multi-disciplinary teams.
- Ability to work flexible schedules (e.g., extra hours to meet deadlines, etc.) and able to shift priorities frequently while maintaining attention to detail, meet deadlines, and achieve high quality standards.
- Ability to understand and organize large volumes of information
- Effective proposal coordination skills, including planning, organization, communication, and resource management skills.
- Exceptional written and verbal communication skills and professional demean or - speaks clearly and concisely, listens and asks for clarification.
- Must have Microsoft Word, Excel, and PowerPoint skills. Customer relationship management database experience is also desired.
- Ability to work within Adobe and Microsoft program templates and comply with our corporate standards to present a consistent appearance/style.
- Team player willing to step in an assist team for a range of tasks
- Initiates and maintains communications with supervisor and team members

**Working Conditions**
- Extensive computer and phone usage
- Adjusted work hours depending on time zone supporting

**_
This job description in no way states or implies that these are the only activities to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related responsibilities requested by their supervisor._**

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Other Benefits:
- 25 working days paid annual leave
- Paid sick leave as per Company/Labour Rules
- Medical Insurance for self and family
- Personal accident insurance coverage for self
- Annual discretionary bonus

We are an equal opportunity employer; we are proud to employ veterans and promote diversity and inclusion in our workplace. Diversity is a strength for our global company. We pledge that CAI will be operated in a way that is fair and equitable to all - our employees, our customers, and the broader society.

This job description is not all inclusive and you may be asked to do other duties. CAI will also consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Act (FCA) / Fair Chance Ordinance (FCO).