Executive Administrator

3 days ago

Ranchi, India Oasis Fertility Full time

**Responsibilities**:
1. **Housekeeping, Security & Facility Management** - Ensure the center is well
- maintained all the times; Ensure hygiene condition, checklist, conduct rounds,

train & supervise staff, oversee facilities services; maintenance activities and

related stuff.

2. **Arrangements **- Handling food, beverage and refreshment requirements, travel &
accommodation, courier receive & dispatch, pantry supplies,

3. **Coordination **- IT, HR, Finance & other departments

4. **Maintenance **- AMC, CMC, Oxygen cylinders, equipment’s, Bio medical waste

management.

5. **Petty Cash Management** - Collection, reconciliation & making bank deposits;
Monitor costs and expenses to assist in budget preparation.

6. **Inventory Management** - Indenting, purchases, stock taking, invoice verification,

office supplies distribution, monitor inventory of office supplies.

7. **Employee Services** - On-boarding, Biometric ID creation, office familiarization,

ARTis training & trouble shooting, Darwin training, OT hours reports.

8. **Records & Reports **- Develop and carry out an efficient documentation and filing

system for both paper and electronic records such as patient database, visitors &
complaints register, expenses records, monthly audits

9. **Vendor Management** - Maintain strong relationships with vendors, negotiations,

ensure quality services

10. **Field Work** - Inter branch Samples & OT instruments movement, Sample

Collection, Documents submission, drugs arrangements.

11. **IT Matters** - Setting up systems, troubleshooting, arrange WebEx meeting, Epabx, systems back-up

12. **Complaints Handling** - Telephones, electrical, leakages, maintenance matters, parking etc.

**Additional Responsibilities**:
1. **Front office Management**:

- Meet & greet visitors, attend phone calls

2. **Statutory Compliance** - Liaison with external entities like government departments, service providers. Form C & PCPNDT submission, Bio Medical Wastage Certificate

Schedule:

- Fixed shift
- Morning shift

Ability to commute/relocate:

- Ranchi, Jharkhand: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

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