Team Member

**Position Description**:
**Business Division**:Corporate

**Department**:Secretarial

**Location**: Corporate Office (Mumbai)

**Position Title**:Team Member - Secretarial

**Level**:Junior Management

**Reporting to**: (Group) Company Secretary

**Position Purpose**:

- The team member in the (Group) Company Secretary's team plays a crucial role in ensuring the smooth operation of the organization’s regulatory and administrative functions. This person assists in preparing and filing essential corporate documents, maintaining records, and ensuring compliance with regulatory requirements. Responsibilities also include coordinating meetings, drafting minutes, and liaising with board members and stakeholders. He/she shall contribute to the team by providing valuable insights, supporting the Company Secretary in decision-making processes, and upholding the company’s corporate governance standards. This role is pivotal in safeguarding the company’s integrity and reputation in the corporate world.**Strategic Responsibilities**:

- Responsibilities include managing compliances with CA 2013 (LODR for listed holding company) and Secretarial Standards 1 and 2 including filing of MCA eforms well within timelines including the following sub-activities in line with and to support the Group CS in the following:
- The annual calendar for meetings
- Ensure completion and accuracy and timely filing of various exchange returns, including outcome, financial results, Reg 30, RPT etc and other various regulations
- Assisting in preparation and collating data for Annual Report of PI and group Companies.
- Coordinating with outside agency for timely preparation and completion of Annual Report of the Company.
- Assisting in conducting both virtual and physical AGM of PI and group Companies.
- Ensuring high quality documents (benchmarking) for PI and its subsidiaries including notices, minutes, board report and agenda of board/committee/general meeting.
- Ensuring timely updation of Compliance Portal, Control Portal, Structured Digital Database and Digital Statutory Registers.
- Effectively mapping latest amendment in Companies Act, 2013, SEBI LODR and other related acts and ensure timely implementation.

**Operational Responsibilities**:

- Assist Group CS to- Update / maintain data on online compliance management tool for secretarial practices.
- Update relevant section on Company’s website related to statutory compliance.
- Work as a team in executing corporate action like Dividend / Right / Bonus / QIP
- Enable automation of secretarial policies.
- Collate data and prepare MIS reports.

**Financial Responsibilities**:

- .**People Responsibilities**:

- Attend trainings on training needs identified or imparted by HR to enhance performance.
- Share learnings with members of the team for cross functional development.

**Education Qualification**:

- Qualified CS, preferably in the first attempt**Work Experience**:

- 5 - 7 years**Industry to be Hired from**:

- Preferably from Manufacturing Industry**Functional Competencies**:

- In depth understanding of how legal issues affect organizations.
- Good skills w.r.t. legal documents archiving
- Working knowledge of Corporate Law
- Knowledge of taxation and statutory compliances

**Interaction Complexity and Team Work**:
**Interaction
**Frequency**

**Purpose of Interaction**

**Internal**:Company Secretary / Business Heads / Functional Heads / Board Members
As and when required
Providing information as required by stakeholders.

**External**:Ad agencies, Karvy Computershare, Newspaper agencies, ROC, MCA, SEBI, Stock Exchanges, NSDL, CDSL, Legal Advisors
As and when required
Dealing w.r.t. Shareholder records/investor queries and for release of advertisement, Liaison for filings with these departments.