Admin Executive

2 weeks ago

Navi Mumbai, India Blue Ocean Systems Infotech Pvt. Ltd. Full time

Job Title - Admin Executive

Experience - 1 - 2 Year’s

Location - MBP

**Responsibilities**:

- Assume role of primary point of contact between the executives and internal/external clients.
- Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Handle management and team requests, feedback, and queries quickly and professionally
- Arrange travel, hotel and dining arrangements as needed
- Take dictation and meeting minutes, accurately enter notes and distribute
- Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services
- Produce professional quality reports, presentations and briefs
- Monitoring housekeeping staff, canteen facilities, toilets and washing facilities, general admin functions.
- Develop and carry out an efficient documentation and filing system for both paper and electronic records
- MIS update on the assigned tasks.
- Maintain all employee records files, expense sheets, project documentation,

**KRA**

1) Vendor management

2) Filing & Documentation

3) Monitoring general admin functions.

4) Travel bookings for the management and team

**KPI**

1) Vendor Management

a) Co-ordination with the vendors - order and receivable register maintenance.

b) Arrange meetings with the vendors

c) Single point of contact for all purchase requisitions.

2) Filing & Documentation

a) Maintaining individual employee files & other official documentations.

b) Carry out proper documentation & filing system for both paper and electronic records.

c) Purchase record preparation.

3) Monitoring General Admin Functions

a) Taking care of house-keeping dept, facility management.

b) Responsible for office decorum & facilities.

c) AMC management for various office products like AC, water filter etc.

d) Laptop rental vendor management.

**Job Types**: Full-time, Regular / Permanent

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Navi Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 4 years (preferred)

Work Location: In person

**Speak with the employer**
+91 7045961615

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