Head - Office Administration - Global Capability Centre

5 days ago

Gurugram, India Michael Page Full time

Setup the office from scratchBe a part of global investment management firmAbout Our ClientClient is a global investment management firm setting up a global capability centre in Gurugram.Job DescriptionThrough your collaborative approach and unwavering attention to detail, you will be an important part of maintaining an environment where employees and visitors feel supported, valued, and fully engaged. By adeptly addressing the diverse and evolving needs of our organization, you will ensure the seamless operation of our office, laying a solid foundation for sustained growth and productivity at every level. This position offers a unique opportunity to become an indispensable part of the operational backbone of a company that is a global leader in the renewable energy sector, supporting innovation and shaping a sustainable future. Your efforts will not only uphold our standards of quality but also directly contribute to our mission of transforming the energy landscape worldwide.Responsibilities will further consist of: Support HR functions, including onboarding, and ensure HR policies align with global practices and local regulations.Take full responsibility for setting up a new independent office, steering the transition, and handling all aspects including coordination with architects, utilities, and IT providers.Plan and coordinate equipment procurement, layouts, and office systems to maintain efficiencyCoordinate visitor access, external events, and site inductionsAddress local stakeholder and legislative matters to ensure compliance with standardsManage administrative tasks (filing, copying, printing, scanning, binding, travel, and expenses) and streamline office operations, procedures, and events.Main StakeholdersGlobal Office Management teamleadership team in GurugramThe Successful ApplicantWe look for the following in a candidate:Proven experience in facility management, operations coordination, and HR support, with great organizational skills to manage multiple tasks and prioritiesHigh communication and interpersonal abilities, ensuring productive relationships with internal teams and external contractors.Thrive in a diverse environment and excel at handling a variety of tasks.Fluent in Spanish & English with a solid knowledge of MS Office.Detail-oriented, structured, and thorough, with resilience, a service-minded approach, and a positive can-do attitude

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