Executive Assistant cum Project co-ordinator

5 days ago

Pune, Maharashtra, India Antal International Full time
Job Description

Experience: 13+ years (Female Candidates preferred)

Department: Office of the CEO / Strategy & Operations

Reports To: Managing Director

We are looking for a dynamic and highly organized Executive Assistant cum Project Coordinator with a Bachelor's in Engineering (B.E.) and an MBA to support senior leadership in both administrative and strategic project coordination functions. The ideal candidate will act as a trusted partner to the executive, helping drive cross-functional initiatives, track critical deliverables, and manage stakeholder communications.

Key Responsibilities:

EA Responsibilities:

Provide high-level administrative support to the CEO/CXO, including calendar management, travel planning, meeting coordination, and follow-ups. Prepare executive-level presentations, reports, and briefing materials. Handle confidential information with integrity and professionalism. Act as a point of contact between the executive and internal/external stakeholders. Manage and prioritize emails, calls, and meeting requests.

Project Coordination Responsibilities:

Coordinate and track progress of strategic and cross-functional projects. Develop project plans, timelines, and status reports. Assist in business analysis, data collection, and performance tracking. Facilitate communication between departments to ensure alignment and timely execution. Organize project meetings, document action items, and follow through on deliverables. Strong understanding of both technical and business concepts.

Skills and Competencies:

Excellent verbal and written communication skills. Strong organizational and time management abilities. Analytical mindset with attention to detail. High proficiency in MS Office Proactive, self-motivated, and capable of handling multiple priorities in a fast-paced environment. Discretion and professionalism in handling sensitive information.

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