Purchasing Coordinator
6 days ago
Assistant Manager - Purchase
AREAS OF RESPONSIBILITY
§To ensureclose liaison and co- ordination with F & B Department, Housekeeping, Engineeringetc. for meeting their needs.
§ To studythoroughly the items needed to purchase and to have sufficient knowledge aboutthem and their use.
§ To ensuresupply of merchandise for various departments keeping in mind the ‘lead time’required for procurement.
§ To processand keep track of every purchase requisition, purchase order, contract forregular supplies, upkeep and maintenance of these supplies and lists forkitchens for daily perishables and other standing order requirements.
§ To sort outthe requirements into- top priority (immediate action), urgent (required inless than half the lead time) and normal (within the lead time)
§ To ensureconformity to standards and specifications of merchandise as required by themanagement.
§ To ensurethat the requisitions from the originating department are routed through properchannels.
§ Toconstantly endeavour to obtain goods at competitive prices without sacrificingthe desired quality standards.
§ To maintainproper planning and control systems by filing of different purchase orders inserial order- department wise, lead time demarcation for each item and stateddelivery time for each item.
§ Preparationof contracts and their terms, use of proper signatures and stamp papers as perexisting laws, notation of expiry of contract period, and advertising throughlocal papers to invite tenders etc.
§ To ensurethat store inventories do not exceed desired limits.
§ To keeptrack of capital items ordered and keep track of their timely delivery.
§ Ensuringthat items ordered have complete billing and delivery instructions and in caseof default that, ‘penalty’ clauses are suitably added to the purchase orders asper the demand of the items.
§ Keepingtrack of the Performa invoice, dates of cheque submissions and keeping closeliaison with accounts department for clearing documents etc. in time.
§ To maintainfollow- up files
§ To keep himup- to- date on the purchase function and the market situation.
§ To scanthrough the purchase requisitions originated by the stores section for regularstores items and other items and select the vendors/ suppliers for the items,and also advise them of the receiving times, place of delivery, packing etc.
Creates 100%guest satisfaction by providing the Yes I Can experience through performancethat demonstrates the standards of, genuine hospitality and exceeding guestexpectations
§ Givespersonal attention, takes personal responsibility and uses teamwork whenproviding guest service
§ Listens,apologizes with empathy, finds a solution and follows through when resolvingguest problems
§ Provides YesI Can genuine hospitality and teamwork on an ongoing basis
§ Assumes theresponsibility to notice when the guest is not satisfied and uses their bestjudgment as to when it is appropriate to use the 100% Guest Satisfaction
§ Performs otherduties required to provide the service brand behavior and genuine hospitality
Adheres tohotel policies and procedures:
§ Keepsimmediate supervisor promptly and fully informed of all problems or unusualmatters of significance.
§ Performs allduties and responsibilities in a timely and efficient manner in accordance withestablished company policies and procedures to achieve the overall objective ofthis position.
§ Maintains afavourable working relationship with all other hotel employees to foster andpromote a co-operative and harmonious working environment.
§ At all timesprojects a favourable image of the Hotel to the public.
REQUIREMENTS
§Minimum 5-8 years experience in Purchasing department
§ 4 yearsexperience in hotel purchasing department
§ High schooldiploma required, bachelor’s degree in hospitality preferred
§ Excellentoral and written communication skills
§ Collaborateeffectively with other hotel employees and managers to ensure teamwork
§ Able toresolve conflicts guests, supervisor and employee
§ Ability tomultitask and work well under pressure
§ Basiccomputer skills in MS Office, reservation systems, and point of sales systems
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