Openings For Admin Executive || Freshers

1 week ago

Mumbai, India Indo Job Solutions Full time

position overviewthe admin executive is responsible for ensuring the smooth functioning of office operations by managing administrative tasks, supporting management, coordinating with different departments, and maintaining compliance with company policies. this role requires strong organizational, communication, and multitasking skills to keep the workplace efficient, professional, and well-structured.key responsibilitiesoffice & administrative managementoversee day-to-day administrative operations of the office.manage office supplies, stationery, and equipment maintenance.handle correspondence (emails, letters, memos, calls) in a professional manner.schedule and coordinate meetings, conferences, and travel arrangements.maintain filing systems (digital and manual) for records and documents.staff & hr supportassist hr in employee attendance, leave records, and payroll support.support recruitment processes (interview scheduling, onboarding, induction).organize staff training sessions, workshops, and team-building activities.ensure compliance with company policies and labor laws.finance & procurementmanage petty cash, invoices, and expense reimbursements.assist in budget preparation and cost monitoring for administrative expenses.liaise with vendors and service providers for procurement and contracts.negotiate costs and ensure timely payments to suppliers.operations & coordinationcoordinate with different departments to provide admin support.manage travel, visa, and accommodation arrangements for staff and guests.organize board meetings, prepare agendas, and record minutes.ensure smooth operations during audits and inspections by maintaining proper documentation.oversee facility management (security, housekeeping, maintenance, utilities).compliance & reportingensure compliance with workplace safety, data protection, and regulatory requirements.prepare and submit mis (management information system) reports on admin activities.maintain confidentiality of sensitive company and employee information.implement process improvements to enhance administrative efficiency.required skills & competenciesstrong organizational and multitasking abilitiesexcellent written and verbal communication skillsproficiency in ms office suite (word, excel, powerpoint, outlook)knowledge of office equipment and admin software (erp/crm tools)time management and prioritization under pressurevendor negotiation and relationship managementproblem-solving and decision-making skillsprofessional grooming and business etiquettehigh level of integrity and confidentialityqualificationsbachelors degree in business administration, management, or related field06 years of experience in administration or office management (freshers may be considered for junior roles)familiarity with hr, finance, or procurement processes preferredfluency in english (additional languages a plus)flexibility to handle extended hours or urgent requirementsExperience0 - 6 YearsNo. of Openings39Education12th Pass, B.A, B.C.A, B.B.A, B.Com, B.Sc, B.Tech, Any Bachelor Degree, Post Graduate Diploma, Any Master DegreeRoleAdmin ExecutiveIndustry TypeAviation / Airline / AerospaceGender[ Male / Female ]Job CountryIndiaType of JobFull TimeWork Location TypeWork from OfficeFace interview locationMumbai

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