PINKVILLA | Office Admin

4 weeks ago

mumbai, India PINKVILLA Full time

Job Title : Office Admin (Director's Office)

Location : Andheri West - Mumbai

Experience : 3-5 years of relevant experience

Employment Type : Full-time


About Us

Pinkvilla is one of the largest digital websites in entertainment, lifestyle and fashion categories with 30 million unique users and 21 million social media followers.


Job Summary

Pinkvilla is seeking a highly organized and proactive Administrative Officer to ensure the seamless operation of office activities. The role involves managing supplies, coordinating logistics, maintaining records, and supporting the team with various administrative needs. The ideal candidate is detail-oriented, resourceful, and thrives in a dynamic work environment.


Key Responsibilities

  • Inventory and Supplies Management :
  • Maintain supplies inventory by checking stock levels, anticipating needs, and placing/expediting orders.
  • Ensure smooth office operations by managing preventive maintenance, arranging repairs, and maintaining equipment inventories.


  • Office Management :
  • Manage office registers and files.
  • Ensure the cleanliness and upkeep of the office by supervising the housekeeping team.
  • Carry out general administrative duties such as filing, copying, printing, and scanning.


  • Documentation and Records :
  • Create and update company documentation, records, and databases.
  • Maintain client files, contacts database, and the group’s record-keeping needs.


  • Logistics Coordination :
  • Plan, coordinate, and manage logistics for office operations and events.
  • Make travel arrangements for senior staff, including booking flights, hotels, cars, and restaurant reservations.


  • Meeting and Visitor Coordination :
  • Schedule and coordinate appointments and meetings.
  • Attend to visitors and direct callers to the appropriate team members.


  • Event Management :
  • Arrange and manage internal or external office events as required.


  • Clerical and Support Tasks :
  • Handle moderately complex clerical, administrative, or technical issues under supervision, escalating complex matters when necessary.
  • Provide IT assistance to office staff as required.
  • Assist with compiling personal and office expense reports promptly.


  • Ad hoc Support :
  • Deliver additional office-related tasks as needed to ensure smooth operations.


Requirements

  • Bachelor’s degree in Business Administration or related field (preferred).
  • Proven 4+ years of experience in an administrative or office management role.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication abilities.
  • Experience managing housekeeping teams and event logistics is a plus.
  • Ability to handle multiple priorities effectively and independently.

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