HR Payroll Specialist
6 days ago
Responsibilities- Oversee the full cycle of multi-state payroll processing for salaried and hourly employees, ensuring accuracy, timeliness, and compliance with all applicable laws and regulations.- Respond to payroll inquiries and resolve discrepancies promptly and professionally; maintain payroll FAQs and knowledge base resources.- Partner with the HR Service Delivery teams on employee data updates related to compensation, benefits, and employment status changes.- Prepare, reconcile, and submit payroll tax filings (941, state/local) and lead year-end processes including W-2 and 1095-C coordination.- Reconcile payroll general ledger entries; support month-end close, financial reporting, and internal/external audits.- Maintain and audit HR and payroll records to ensure accuracy and compliance with EEO, FMLA, COBRA, and other employment regulations.- Document and maintain payroll procedures to comply with internal controls and audit standards.- Stay current with employment and payroll laws and ensure company policies and practices remain compliant.- Participate in HR-related projects and initiatives, including technology implementations, process improvements, and compliance reviews.- Develop and analyze HR and payroll metrics, data, and trends to support leadership decision-making.- Identify opportunities for process improvement and recommend solutions aligned with best practices and regulatory standards.- Assist with HR system enhancements and integrations.- Maintain strict confidentiality and data privacy in handling all payroll and employee information.- Support additional HR lifecycle projects as needed (e.g., onboarding, offboarding, culture initiatives).Qualifications- Bachelor’s degree in Human Resources Management, Business Administration, Accounting, or related field.Required Skills- Five (5) or more years of payroll experience, with a focus on payroll administration and benefits coordination.- Demonstrated experience managing multi-state payroll in a professional services or high-growth environment; experience supporting 1,000+ employees preferred.- Strong understanding of payroll laws and regulations, including FMLA, COBRA, and state/local payroll compliance.- Experience with payroll GL reconciliations, audits, and year-end processing.- Proficiency with MS Office Suite; intermediate to advanced Excel skills required (e.g., VLOOKUP, pivot tables).- Strong analytical and problem-solving skills; able to interpret and present data clearly and effectively.- Excellent communication and interpersonal skills; able to work collaboratively with all levels of the organization.- Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.- Self-starter with the ability to work independently and virtually; demonstrates initiative and accountability.- Experience with UKG, ADP, or similar payroll systems preferred.- HR or payroll certification (e.g., PHR, SHRM-CP, CPP) preferred.
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