Tender Coordinator

Job Title: Tender Coordinator

Applicable to: Executive / Sr. Executive / Asst. Manager Operational

Reporting: General Manager – Government

Functional Reporting: Director
- Commercial

Role and Purpose of the position As an Executive for the Tender, you will play a crucial role in overseeing end-to-end tendering process, ensuring that bids are submitted on time and meet requirements of potential clients. This position requires a combination of project management, communication, technical knowledge and strategic planning to successfully navigate the tendering process and secure new business opportunities for the company in Government Sector. Primary Responsibilities

 Tender Identification: Research and identify potential tender opportunities that align with the company's strategic objectives and capabilities. Monitor tender portals, government websites, and other relevant sources for tender notifications.

 Tender Evaluation: Analyze tender documents thoroughly to understand the requirements, scope of work, timelines, and evaluation criteria. Collaborate with cross-functional teams to evaluate the organization's capability to meet tender requirements.

 Eye-to-detail: Thoroughly read through the tender documents and have an impeccable eye-to

detail in terms of data and requirements and accordingly communicate it to the relevant stakeholders within the organisation.  Bid Planning: Develop a comprehensive bid plan and timeline for each tender opportunity. Coordinate with various departments, including sales, finance, legal, and technical teams, to gather the necessary information and ensure a smooth bid process.  Proposal Preparation: Prepare well-structured and compelling tender proposals in line with client specifications and company guidelines. Ensure that all relevant information is included, and the proposal is error-free, compliant, and submitted within the specified deadline.  Bid Pricing: Collaborate with the finance team to determine competitive and profitable pricing strategies for tenders while considering the organization's cost structure and market conditions.  Compliance and Documentation: Ensure that all tender documents, certifications, and other required paperwork are accurate, up-to-date, and comply with the tendering authority's regulations and guidelines.  Relationship Management: Foster and maintain positive relationships with tendering authorities, partners, and subcontractors to enhance the organization's credibility and increase the likelihood of successful tender bids.  Post-Tender Analysis: Conduct post-tender debriefing sessions with internal teams to review the tendering process, identify areas for improvement, and capture lessons learned for future bids.  Market Intelligence: Stay abreast of industry trends, competitor activities, and changes in the regulatory environment that could impact tender opportunities. Use this information to strategize and improve the organization's tendering process. Page 3 of 3  Reporting: Prepare regular reports and updates on tender activities, including success rates, revenue generated through tenders, and key performance indicators (KPIs) related to the tender management process. Qualifications and

Skills:
 Bachelor's degree in engineering – Civil or Mechanical or Electrical, or related field (Master's degree preferred).  Proven experience or interest in tender management, bid preparation, or related roles within the (industry/sector).  Strong project management skills with the ability to prioritize tasks, manage deadlines, and coordinate cross-functional teams.  Excellent written and verbal communication skills, with the ability to articulate complex technical information clearly and persuasively.  Sound understanding of legal and commercial aspects of tendering, including contract negotiation and risk management.  Proficiency in MS Office suite and other relevant software applications.  Ability to work under pressure and adapt to changing priorities in a fast-paced environment.  Ability to manage deadlines of tender submissions and adhere to it.  Certification in project management or procurement (e.g., PMP, CIPS) is an added advantage