Talent Acquisition Specialist

Job Title: Talent Acquisition Specialist Company: Darwix AI Location: Gurgaon (On-site) Type: Full-Time Experience Required: 0-2 Years Compensation: Competitive salary + Performance-linked incentives About Darwix AI Darwix AI is India’s fastest-growing GenAI SaaS startup focused on transforming the future of sales and customer engagement. Our product suite offers real-time conversational intelligence, multilingual transcription, live agent coaching, and AI-powered sales nudges for revenue teams across sectors. We’re already live in India, MENA, and Southeast Asia, serving large enterprise clients in BFSI, retail, and real estate. Backed by top VCs and over 30 industry leaders, we are building the future of revenue enablement from India for the world. Our team comprises ex-founders, tech operators, and consultants from IITs, IIMs, BITS, and top global firms. As we scale into the next orbit of growth, we’re seeking a Talent Acquisition Associate to join us at the frontline of building a world-class team. Role Overview As a Talent Acquisition Associate, you will play a mission-critical role in scaling our teams across engineering, product, sales, marketing, and operations. You’ll be responsible for managing the end-to-end hiring lifecycle—from sourcing candidates to closing offers—across a diverse set of roles and seniority levels. This is not a typical recruiter role. It’s a foundational position where you’ll work directly with the founders, CXOs, and department heads to shape the hiring strategy, candidate experience, employer branding, and operational rigor of our recruitment engine. If you're someone who’s obsessed with talent quality, thrives in fast-paced environments, and wants to build one of India’s strongest startup teams—this role is tailor-made for you. Key Responsibilities 1. Talent Sourcing & Pipeline Development Proactively identify top talent across platforms like LinkedIn, Naukri, AngelList, GitHub, and Behance. Use boolean search, LinkedIn Recruiter, and talent mapping strategies to build high-quality talent funnels. Craft compelling outreach messages that reflect the Darwix brand, vision, and opportunity. Build candidate databases and pipelines for active and passive roles across departments. 2. End-to-End Recruitment Execution Own the entire recruitment lifecycle from sourcing to closure for 8–10 active roles at a time. Work across departments to hire for tech (Python, DevOps, AI), sales (SDRs, AEs), product, design, operations, and leadership. Screen candidates, coordinate interviews, share assignments, and gather feedback from stakeholders. Maintain hiring dashboards and ensure seamless process flow across JDs, interview rounds, and offers. 3. Stakeholder Management Partner closely with hiring managers, team leads, and founders to define role requirements, job descriptions, and success criteria. Drive alignment across departments to ensure fast decision-making and high candidate conversion. Prepare candidate briefs and ensure hiring teams are interview-ready with context and insights. 4. Candidate Experience & Offer Closure Ensure every candidate has a world-class experience—from first message to final offer. Run structured debriefs, give timely feedback, and maintain proactive communication at every stage. Manage offer rollouts, negotiation, compensation benchmarking, and closure. 5. Recruitment Analytics & Reporting Track sourcing metrics, pipeline health, interview-to-offer ratios, and hiring velocity. Create weekly reports and dashboards to provide visibility to the leadership team. Continuously analyze hiring funnel to identify process gaps and improvements. 6. Employer Branding & Talent Marketing Work with marketing to drive social media hiring campaigns, JD virality, and thought leadership posts. Coordinate with designers to build hiring creatives, founder blurbs, and landing pages for career sections. Represent Darwix at career fairs, virtual hiring events, and campus outreach programs. 7. Hiring Ops, Compliance, and Tools Use ATS systems like Zoho Recruit, Notion, or Excel to maintain accurate data tracking. Handle interview scheduling, panel alignment, feedback collection, and documentation. Ensure all documentation (NDA, contracts, references) is in place before onboarding. Suggest and implement automation strategies for sourcing, screening, and follow-ups. Qualifications Education: Bachelor’s degree in HR, Business Administration, Psychology, Engineering, or a related field. MBA/PGDM in HR or Talent Strategy is a plus, but not mandatory. Experience: 1–3 years of experience in a fast-paced startup, recruitment agency, or talent team. Proven ability to close diverse roles, especially in tech or sales, is a strong plus. Prior experience managing hiring dashboards, ATS tools, or Boolean sourcing will be helpful. Skills: Excellent written and verbal communication skills. High proficiency in Excel, Google Sheets, Notion, LinkedIn Recruiter, and ATS tools. Strong multitasking, time management, and follow-through abilities. Hustle mindset—you own your numbers, timelines, and the hiring bar. Strong EQ—you can read between the lines and understand team dynamics and candidate motivations. Why Join Darwix AI? Fastest-growing AI SaaS startup: Join a team that’s building India’s answer to Gong + Refract + Harvey AI. Work with the best: Collaborate with IIT-IIM-BITS founders, ex-McKinsey, ex-Google, and top product builders. High ownership: You’ll drive key hiring mandates independently while learning directly from the leadership. 360° exposure: Engage with product, engineering, marketing, and sales to understand business deeply. Rapid career growth: Opportunity to fast-track into Talent Lead / HRBP / People Ops roles in under 12 months. Performance-led compensation: Be rewarded for results—no politics, just impact. What Success Looks Like You close 8–10 high-quality hires in the first 90 days. You build a sourcing engine that generates 10–20 qualified leads per role weekly. You reduce TAT (time to hire) to under 25 days. You maintain a candidate experience NPS of >80%. You help build a talent brand that makes Darwix AI a talent magnet. How to Apply Send your resume to: Subject: Application – Talent Acquisition Specialist – (Your Name) Optional: Attach a short blurb on the most difficult role you’ve closed and why it was memorable. ⚠️ A Note Before You Apply This role is NOT for those looking for a cozy HR generalist job. It’s for recruiters with hustle, energy, clarity, and the drive to build something meaningful. You’ll move fast, take calls at weird hours, close hard-to-fill roles, and get immense visibility into how high-performance teams are built from scratch. But you’ll also learn more in 1 year than most learn in 3—and be a core part of shaping India’s next breakout AI startup.