Executive Assistant
3 weeks ago
About:
At Phoenix Live, we are driven by a singular mission: to make every event stress-free and unforgettable. As a leading creative event agency, we blend art, culture, and technology to deliver experiences that captivate audiences and bring brands to life. From intimate gatherings to large-scale productions, our team ensures flawless execution, fueled by precise planning and boundless creativity.
We take immense pride in being synonymous with trust and transparency. For our clients, we are more than just a service provider—we are partners in crafting stories and creating impact. Ethics and accountability form the core of everything we do, ensuring that every event we handle is planned and executed to perfection.
Innovation is at the heart of Phoenix Live. We leverage cutting-edge technology, such as AI-driven audio calibration and automated lighting systems, to elevate the event experience. Our obsession with creativity is matched by our attention to detail, ensuring each moment leaves a lasting impression.
From our collaborations with some of the world’s biggest brands—like Microsoft and Google—to our deep commitment to art, culture, and sustainability, Phoenix Live is shaping the future of the events industry.
Whether you’re celebrating a milestone, or creating a once-in-a-lifetime experience, we’re here to make it effortless and extraordinary. Welcome to Phoenix Live—where creativity meets precision, and events come alive.
Job Summary:
We are looking for a well-spoken, organized, and proactive Executive Assistant to provide comprehensive support to our Managing Partner. The ideal candidate will handle administrative tasks, manage travel and meeting schedules, follow up on internal and client matters, and ensure smooth day-to-day operations.
Key Responsibilities:
Manage the Managing Partner's calendar, schedule meetings, and coordinate appointments.
Arrange and manage travel plans, itineraries, and accommodations for domestic and international trips.
Serve as a point of contact for internal teams and external clients, ensuring timely follow-ups.
Prepare and review documents, reports, and presentations.
Assist with project coordination by tracking deadlines and following up with teams.
Maintain confidentiality and manage correspondence.
Organize and attend meetings, take minutes, and follow up on action items.
Support event coordination and special projects.
Travel occasionally to support the Managing Partner at events or meetings.
Key Qualifications:
Bachelor's degree or equivalent experience.
Excellent verbal and written communication skills.
2+ years of experience in an executive assistant role or similar.
Strong organizational and multitasking abilities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
Ability to work independently and prioritize tasks.
Comfortable with occasional travel.
Why Phoenix Live?
Work with prestigious global companies and exciting events.
A fun, dynamic, and flexible work environment.
Health insurance benefits and travel opportunities.
How to Apply:
Please send your resume and a cover letter detailing your experience to
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