Assistant, Publishing Division

Job Description: Assistant, Publishing Division

Position Title: Assistant, Publishing Division

Reports To: Publishing Manager / Head of Publishing 

Location: Daryaganj, Delhi

Job Type: Full-Time (6 Days Working) 

Position Overview:

The Publishing Assistant plays a vital role in supporting the daily operations of the department. This position is ideal for someone with a basic understanding of how a publishing department functions and who is looking to develop their skills in managing workflows, collaborating with different teams, and managing production and distribution of print and digital content.

Key Responsibilities:

1. Administrative Support:

· Organize and maintain department files, databases, and records.

· Communicate with authors, editors, freelancers, and external stakeholders to ensure timely submissions and feedback.

· Prepare contracts and other documentation as required.

· Maintain databases and update content-related metadata (e.g., ISBNs, publication dates).

· Provide administrative assistance to the publishing team, including scheduling meetings, managing calendars, and preparing reports.

2. Project Coordination:

· Assist in coordinating the production schedules for print and digital publications, ensuring deadlines are met.

· Track the progress of manuscripts through various stages: acquisition, editing, design, production, and distribution.

· Work with internal teams (designers, editors, marketing) to ensure smooth workflow.

3. Content and Production Support:

· Assist in the preparation of editorial content for publication by organizing drafts, tracking revisions, and communicating with authors or freelancers.

· Coordinate with the production team to manage the printing process, ensuring quality control and timeline adherence.

· Assist in proofreading, copyediting, and fact-checking materials when necessary.

4. Digital Publishing and Distribution:

· Support the digital publishing process by coordinating content uploads and ensuring that digital versions of publications are available on time.

Skills and Qualifications:

Educational Background: Bachelor’s degree in English, Publishing, Communication, or a related field preferred, or equivalent experience in publishing.

Knowledge: Basic understanding of the publishing process, including editorial workflows, production, and distribution of both print and digital content.

Technical Skills: Familiarity with publishing tools and software (e.g., Adobe InDesign, Microsoft Office, content management systems) is a plus.

Communication: Excellent written and verbal communication skills.

Organization: Strong organizational and time-management abilities, with the capacity to manage multiple projects simultaneously.

Attention to Detail: Keen attention to detail, especially when proofreading and coordinating production timelines.

Teamwork: Ability to work collaboratively with various teams and external partners.

Adaptability: Willingness to learn new processes and adapt to a fast-paced, deadline-driven environment.

Preferred Experience:

· Prior experience in a publishing or editorial environment.

· Familiarity with digital content management systems and eBook production.