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Company Secretary

2 weeks ago

Mumbai, India Talent Sutra Full time

We are looking for a qualified and detail-oriented Company Secretary (CS) to join our Mumbai office. This role will oversee all corporate secretarial, regulatory, and governance functions and play a key role in supporting investor transactions and fundraising documentation as the company scales its operations in India and abroad. Key ResponsibilitiesSecretarial & Corporate ComplianceManage statutory registers, company records, and minutes of Board, Committee, and General MeetingsPrepare and file forms with the Registrar of Companies (ROC) , including MGT-7, AOC-4, MGT-14, PAS-3, DIR-12, SH-7, etc.Draft resolutions, meeting agendas, notices, and minutes in accordance with the Companies Act, 2013Ensure timely filings and full compliance with MCA and other regulatory bodiesFundraising & Transaction SupportSupport the CFO in preparing and reviewing fundraising documentation , including Share Subscription Agreements (SSA), Shareholders’ Agreements (SHA), board resolutions, and investor consentsCoordinate cap table updates and share allotments (including CCPS/CCD instruments)Liaise with external counsel and investors for due diligence and documentation workflowsHandle secretarial processes around valuation reports, Form PAS-3, and regulatory compliance for equity issuanceShare Capital & ESOP AdministrationMaintain updated shareholding records and cap tablesSupport design, rollout, and administration of ESOP plans , including drafting resolutions and filingsAssist in managing share transfers and employee-related equity documentationFEMA/FDI & Cross-Border ComplianceEnsure compliance with FEMA regulations for foreign investments, including FC-GPR filings, FLA returns, and RBI correspondenceSupport in governance and regulatory compliance for international subsidiaries , where applicableInternal Compliance & GovernanceMaintain compliance under Shops & Establishments Act, POSH, and other applicable lawsCollaborate with Finance and HR teams for cross-functional compliance and auditsDevelop and maintain a compliance calendar and documentation archiveReview and vet contracts for day-to-day business operationsRequired QualificationsQualified Company Secretary (ICSI)3–6 years of experience in corporate secretarial roles, ideally in a startup or VC/PE-backed companyStrong knowledge of Companies Act, ROC/MCA procedures, and FEMA regulationsPrior experience in managing equity raises, due diligence support, and investor documentation