Executive Personal Assistant

Lean Apps is seeking a proactive and highly organized Personal & Executive Assistant to support the CEO. This role is key to enabling our Executive to focus on strategic priorities while you manage both professional and personal day-to-day operations with efficiency and discretion. You'll be the right hand to the CEO, the backbone of coordination, ensuring seamless communication, managing schedules, and keeping our fast-paced remote environment running smoothly. At the same time, you will provide personal assistance support, handling travel, relocations, errands, and lifestyle management to ensure a well-balanced personal and professional life.The ideal candidate should be resourceful, detail-oriented, and capable of handling confidential matters with integrity.NB. Preferably to be located in Chandigarh or Zirakpur, India.Key Responsibilities:Executive Support- Calendar & Scheduling: Manage CEO’s calendars, schedule meetings across time zones, and handle travel arrangements.- Invoice & Financial Coordination: Oversee invoice management, including tracking, approvals, and coordination with project managers and finance team for timely processing.- Stakeholder Management: Act as the direct point of contact between CEO and internal/external stakeholders.- Documentation & Reporting: Prepare reports, meeting agendas, and take detailed minutes if needed.- Communication Management: Assist with email management, follow-ups, and prioritizing key communications. And serve as the primary point of contact for partners, clients, and internal teams.- Confidentiality & Integrity: Handle confidential information with integrity and discretion.- Project & Event Support: Support on special projects, research tasks, and team events as needed.- Executive Readiness: Ensure the CEO is equipped and organized to efficiently manage their daily priorities.- Project & Business Coordination: Following up with teams to ensure deadlines are met. And prepare business reports and presentation materials for clients and boards.Personal Assistance- Travel & Relocation Support: End-to-end coordination of personal travel (flights, hotels, visas, transfers).- Lifestyle Management: Manage memberships, renewals, and loyalty programs (airlines, hotels, car rentals). Handle day-to-day tasks: courier services, or reservations.- Financial & Administrative Tasks: Track and organize personal expenses, reimbursements, subscriptions, renewals, or personal bill payments. (if needed)- Event & Personal Engagements: Organize events, or gatherings and coordinate personal arrangements.- Confidential Support: Provide flexible assistance for unexpected needs (last-minute bookings, emergencies).- Discreet & Flexible Support across personal needs: Handle highly sensitive personal matters with complete confidentiality and discretion. And adaptable to shifting between professional and personal priorities seamlessly.Qualifications- Minimum 3+ years of experience as an Executive Assistant or in a similar administrative role.- Bachelor’s degree in Business Administration or a related field is a plus.- Strong communication skills (written and verbal) in English.- Highly organized with excellent multitasking skills and strong attention to detail.- Proven ability to handle confidential and sensitive matters with discretion.- Gatekeeper mindset with the ability to say “no” diplomatically to protect priorities.- Experience working with a multicultural and diverse workforce, preferably within a tech or software development environment.- Proficiency in engaging with C-level executives and addressing complex business challenges.- Comfortable balancing professional and personal support tasks with flexibility and reliability.- Proven long-term commitment and loyalty.- Familiarity with CRM tools (e.g., Salesforce, HubSpot), collaboration platforms (e.g., Slack, Zoom, Microsoft Teams, Confluence), project management tools (e.g., Jira)- Bachelor’s degree in Business Administration or a related field is a plus.If you’re ready to deliver WOW experiences, champion excellence in delivery, and help shape the future of how we build products at Lean Apps, we’d love to hear from you.