MEP Project Coordinator – QA/QC Implementation

Job Title: MEP Project Coordinator – QA/QC ImplementationDepartment: Design Production / Quality AssuranceReports to: Design Production Manager / Management Representative (MR)Work Location: Ernakulam, Kerala, IndiaCTC: 6L - 8L per annum (Negotiable)1. Job Purpose- To coordinate and implement project-level QA/QC processes across all MEP design disciplines, ensuring that each project is initiated, reviewed, and completed in compliance with Haida Green’s internal quality standards, SOPs, and ISO 9001-based QA/QC systems.- This role ensures every project in the ERP system has a defined quality framework — including deliverable structure, review workflows, checklists, and document traceability — guaranteeing technical accuracy and consistency across all projects.2. Key ResponsibilitiesA. QA/QC System Implementation- Develop and maintain the QA/QC process workflow for MEP design and supervision projects.- Coordinate with the Design Production Manager and MR to align project QA/QC procedures with ISO 9001 and company SOPs.- Ensure every project is configured in ERP with defined QA/QC stages (Design → Review → Approval → Issue).- Set up and maintain discipline-specific review checklists (Mechanical, Electrical, Plumbing, Firefighting, ELV, Infrastructure).- Track NCRs, review comments, and corrective actions to ensure timely closure.- Manage and update the Project QA/QC Register in ERP for traceability and audit readiness.B. Project Setup & Quality Planning- Coordinate with Project Managers to define project QA/QC objectives, deliverables, and acceptance criteria at project initiation.- Ensure each project’s scope, schedule, and deliverable breakdown is encoded into ERP for QA/QC tracking.- Review and verify that project folders, transmittal templates, and file naming conventions follow Haida Green’s SOP.- Develop Project Quality Plans (PQP) for large or key projects when required.- Coordinate between Dubai and India teams to ensure uniform implementation of QA/QC templates and standards.C. Review & Verification Process- Facilitate the first-level and second-level design reviews in coordination with discipline leads.- Ensure all design deliverables undergo checklist-based QA/QC before external submission.- Maintain a Design Review Log (with reviewer names, dates, comments, and revision status).- Ensure every drawing and report issued externally is approved, signed-off, and transmitted through ERP.- Identify design coordination gaps, recurring errors, and recommend preventive measures.D. ERP & Digital QA/QC Integration- Work closely with the ERP development team to refine QA/QC-related modules, workflows, and templates.- Ensure ERP supports the entire QA/QC lifecycle: design input → review comments → corrective action → closeout.- Conduct audits of ERP data for completeness and accuracy (QA/QC forms, checklists, attachments).- Provide training and guidance to design engineers on how to use QA/QC features in the ERP system.- Suggest improvements to digital QA/QC dashboards and reporting formats.E. Internal Audit & Continual Improvement- Support the internal audit team in verifying project compliance with SOPs and ISO standards.- Compile NCR reports and trend analyses for management review meetings.- Participate in root-cause analysis sessions and contribute to corrective/preventive action (CAPA) planning.- Maintain the Lessons Learned Register for design quality improvements.- Assist the Management Representative during external certification or surveillance audits.3. Skills & Competencies- Strong understanding of MEP design deliverables and multi-discipline coordination.- Excellent knowledge of QA/QC procedures, design review methods, and quality planning.- Familiarity with ISO 9001:2015 and ISO 19650 principles.- Experience in ERP or document management systems (Odoo, Zoho, BIM 360, Deltek, etc.).- Competent in MS Excel / Power BI / Word / SharePoint for documentation and reporting.- Capable of reviewing technical documents and identifying inconsistencies.- Behavioural Competencies- Process-oriented with meticulous attention to detail.- Strong communication and coordination skills across disciplines.- Analytical, with a mindset for continual improvement.- Confident in conducting training, audits, and reviews.- Able to balance multiple projects and priorities simultaneously.4. Qualifications & Experience- Education: Bachelor’s Degree in Mechanical / Electrical / Civil / Industrial Engineering.- Experience: Minimum 8–10 years in design consultancy QA/QC or MEP coordination roles.- Preferred Exposure: Experience in engineering consultancy (not contracting), with ERP or BIM platform exposure.- Certifications (preferred):ISO 9001:2015 Internal Auditor, PMP / Quality Management training, or ERP QA/QC system certification.5. Reporting and InterfaceInternal:- Managing Director / Design Production Manager- Project Managers and Department Heads- Document Control and ERP Development Teams- QA/QC and Internal Audit TeamExternal:- ERP Consultant / Vendor (for QA/QC module)- Clients and External Auditors (for project quality reviews)6. Career PathMEP Project Coordinator – QA/QC Implementation → Quality Manager / Design QA/QC Lead → IMS Manager / Head of Quality