
HR Administration Assistant
2 days ago
Job Title: HR & Operations Assistant (US-Based Support)
We are seeking a detail-oriented and proactive HR & Operations Assistant to provide comprehensive support across recruitment, onboarding, employee relations, and general operations. This role will be responsible for maintaining accurate employee records, coordinating HR processes, ensuring compliance, and supporting day-to-day operational needs. The ideal candidate will be organized, resourceful, and able to manage multiple priorities while delivering an exceptional employee experience.
HR Administration & Employee Records
Support annual compensation inputs across HR systems (Paylocity, Blue Marble, and others)
Ensure timely follow-up on onboarding, offboarding, and checklist-driven HR tasks
Recruitment & Talent Acquisition
Conduct initial candidate phone screenings and coordinate interview scheduling
Communicate company policies and procedures clearly to new employees
General HR & Operations Support
Track employee attendance, leave, and remote work requests
Coordinate logistics, including transportation and facility-related needs
Manage procurement of laptops, accessories, and office supplies, and oversee laptop repair processes
Provide support for employee income tax documentation and filings
Plan and execute employee engagement activities such as team lunches, celebrations, and company events
Serve as a point of contact with the Labor Department, local authorities, and building management when required
Ensure office space maintenance and employee safety compliance
Draft and update Standard Operating Procedures (SOPs) to align with regulatory requirements
Act as liaison with insurance providers regarding employee medical and life insurance support
Bachelor’s degree in Human Resources, Business Administration, or related field (preferred)
~3+ years of HR and/or operations support experience
~ Strong organizational and data management skills with attention to detail
~ Paylocity, Blue Marble) and Microsoft Office Suite
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