Site Administrator

1 week ago

Bharatpur, Rajasthan, India beBeeAdministrative Full time ₹ 10,56,000 - ₹ 13,44,000
Job Opportunity

This position involves overseeing all day-to-day administrative activities at the project site, ensuring smooth operations and compliance with company policies.

Key Responsibilities:
  • Manage office operations, facilities, and utilities to ensure efficient workflow.
  • Maintain records of attendance, site registers, daily manpower, and work fronts.
  • Support the Project Manager in documentation, approvals, and reporting requirements.
  • Handle communication with contractors, vendors, and local authorities.
Logistics & Resource Management
  • Coordinate site logistics, accommodation, travel, and transportation for staff and visitors.
  • Maintain records and control of site material receipts, storage, and dispatch coordination.
  • Support mobilization and demobilization of manpower, contractors, and vendors.
Compliance & Documentation
  • Ensure statutory compliance records are updated and maintained.
  • Support HR in maintaining payroll inputs, timesheets, and compliance reports for site workforce.
  • Maintain organized filing of contracts, invoices, bills, and correspondence.
  • Facilitate site audits, inspections, and client/consultant visits.
Stakeholder Interface
  • Act as a liaison with local communities, landowners, and authorities.
  • Support CSR-related activities and statutory obligations.
  • Ensure a positive image and strong relations with external stakeholders.
Project Execution Support
  • Assist project managers, engineers, and quality teams with report generation, scheduling support, and MIS consolidation.
  • Track and report site progress inputs for management dashboards.
  • Provide administrative support during HSE drills and site meetings.
Requirements:
  • Strong organizational and multitasking ability.
  • Excellent written and verbal communication skills in English.
  • Knowledge of site administration, statutory compliance, and labor law basics.
  • Familiarity with MS Office, ERP systems, and document management tools.
  • Interpersonal skills to liaise with contractors, authorities, and community stakeholders.
  • Ability to work under pressure and adapt to dynamic project requirements.
Qualifications & Experience:
  • Graduate in Administration/Commerce/Management (preferred).
  • 7+ years of experience in site administration, preferably in large construction sites.
  • Proven track record in managing multiple tasks, communicating clearly, and maintaining organization.

This role requires someone who can effectively manage tasks, communicate well, and maintain high levels of organization. The ideal candidate will have a strong background in site administration and excellent interpersonal skills.

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