Billing Operations Specialist
4 weeks ago
Job Description:
Billing and Payment Operations:
- Responsible for the entire billing process for vendor payments, ensuring timely and accurate processing.
- Scrutinize all contractor bills, obtain necessary approvals, and prepare bills in the organization's specific format for processing.
- Coordinate the bill payment process, ensuring bills are settled in a timely manner and all supporting documents are authentic.
- Verify that no bill is processed without supporting documents, such as GRN, testing certificates, excise invoices, weighing certificates, purchase orders, and other statutory documents.
- Collaborate with the purchase/store department and vendors to resolve any issues related to bill amounts, supporting documents, or other concerns.
- Responsible for booking bills in the internal ERP software and sending them for director's approval.
- Process bills within stipulated timelines, ensuring compliance with organizational standards.
Operations and Quality Assurance:
- Ensure the authenticity of bills and prevent unauthorized processing.
- Coordinate with the purchase/store department and vendors to resolve issues related to bill amounts, supporting documents, or other concerns.
- Responsible for booking bills in the internal ERP software.
Quotes and Work Orders:
- Ensure quantities are accurately worked out for items requiring work orders.
- Obtain quotes from competitive contractors/vendors, create comparative statements, and obtain approvals for work order preparations.
- Prepare work orders in a timely manner, incorporating technical and statutory requirements, as well as QA/QC guidelines.
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