Accounts Payable Specialist
3 weeks ago
Accounts Payable Specialist Role at Allucent
We are seeking an experienced Accounts Payable Specialist to join our team at Allucent. As an Accounts Payable Specialist, you will be responsible for ensuring the smooth processing of all vendor invoices. This includes tracking incoming AP invoices, entering them into the accounting application D365, and ensuring accuracy in data entry and general ledger coding.
Key Responsibilities:
- Audit employees' expense reimbursement as per company policy and post them to payables.
- Review pending expense reports and follow up with stakeholders to clear them.
- Provide Concur access to employees by creating and mapping their profiles in SAP-Concur.
- Clear errors that occur during import of expenses from Concur or posting to payables.
- Maintain an expense log report and update it daily with its status.
- Issue credit cards to employees and deactivate them in a timely manner.
- Address credit card-related issues and queries promptly.
- Enter vendor invoices received in D365, ensuring proper attachment, accuracy in data entry, and account codes.
- Take a daily count of invoices received in the AP generic mailbox.
- Ensure every invoice is backed by a supporting document in the ERP.
- Seek approval from relevant project managers or functional area leaders using D365 workflow.
- Set up new vendors in D365 with relevant details and ensure compliance with vendor governance.
- Create payment batches timely and submit batch details to the payment specialist.
- Maintain a critical vendors list, record invoices, and ensure timely payment.
- Assist with month-end close as required.
- Review and take action on ageing AP items within SOP timelines.
- Improve systems and procedures and initiate corrective actions for AP accounting.
Requirements:
- Degree in Accountancy or Finance or equivalent relevant experience.
- Minimum of 6+ years of experience in accounts payable, employee travel, and expense reimbursement.
- Hands-on experience in working in ERP environments.
- Hands-on experience in working in ERP SAP-Concur and Microsoft D365 would be an advantage.
- Effective organizational and time management skills.
- Proven flexibility and adaptability.
- Proficiency in MS Office.
- Excellent communication skills in English.
- Attention to detail.
Benefits:
- Comprehensive benefits package per location.
- Competitive salaries per location.
- Departmental study/training budget for furthering professional development.
- Flexible working hours (within reason).
- Opportunity for remote/hybrid working depending on location.
- Leadership and mentoring opportunities.
- Participation in our enriching Buddy Program as a new or existing employee.
- Internal growth opportunities and career progression.
- Financially rewarding internal employee referral program.
- Access to online soft-skills and technical training via GoodHabitz and internal platforms.
- Eligibility for our Spot Bonus Award Program in recognition of going above and beyond on projects.
- Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees.
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