Document Coordinator

1 week ago

Chennai, Tamil Nadu, India beBeeDocumentation Full time US$ 80,000 - US$ 1,20,000

**Document Specialist Role**

The successful candidate will provide support to the project delivery team by managing documentation for large data centers. This involves working with various stakeholders, including clients and internal teams. The ideal candidate should be flexible, able to manage urgent requests, and have strong organizational skills.

Key responsibilities include:

  • Liaising with clients, contractors, and internal/external stakeholders for information alignment.
  • Preparing and maintaining technical submittal and RFI registers.
  • Processing new technical submittal issues, preparing coversheets, and uploading documents to project systems.
  • Checking document compliance and quality, following up on status, and reporting RFI progress.

This role also involves operations and maintenance duties, including:

  • Creating sections per submitted submittals and client requests.
  • Monitoring approvals and troubleshooting errors.
  • Creating and submitting CMMS in alignment with serial numbers and client documentation system information.

Additional responsibilities include:

  • Maintaining a master document control register to reflect new project data.
  • Executing continuous improvement actions related to folder structure.
  • Providing guidance to project managers on documentation-related questions.
  • Supporting all reasonable documentation requests.
  • Performing other tasks to ensure smooth project operations.
  • Familiarity with ITP, FAT, QA & QC documents, etc.

**Requirements**

  • 4-6 years of experience.
  • Bachelor's degree (in a technical/engineering field is an advantage) from an accredited institution.
  • Proven experience in delivering high-quality documentation in a complex project management environment.
  • Ability to prioritize multiple projects and work independently as well as in a team environment.
  • Strong attention to detail while balancing various activities and competing demands.
  • Excellent working knowledge of Microsoft Office 365.
  • Excellent written and verbal communication skills in English.
  • Can-do attitude and interest in learning and growing, taking on new challenges.
  • Familiarity with electrical products (power panels, lighting fixtures, junction box, etc.).
  • Multi-year experience and deep knowledge of documentation tools if any.

**Essential Skills**

  • SAP, MS Office, and Windows.
  • Paperwork capability in documentation, PO, agreements, guarantees, etc.
  • Highly organized with attention to detail.
  • A broad understanding of sales processes and strategies.
  • Ability to build good relationships with customers and internal stakeholders.
  • Commitment to excellence in customer service and satisfaction.

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