Event Marketing Coordinator

7 days ago

Mumbai, Maharashtra, India beBeeMarketing Full time ₹ 7,00,000 - ₹ 12,00,000
Event Marketing Specialist

The Event Marketing team is responsible for the strategy, management and execution of events globally. Effective collaboration and mutual support help achieve common goals. Professionalism, respect, open-mindedness, creativity, adaptability, and a strong commitment to delivering outstanding experiences are essential.

As an Event Marketing Specialist, you will provide meeting and event expertise and direction working closely with all stakeholders throughout the region on their marketing initiatives. You will work collaboratively with other planners and marketing colleagues to make S&P Ratings events top-of-class in the financial sector.

Responsibilities:

  • Responsible for hosting events, webinars and 3rd Party Events. Initially, you will work with Event Marketing colleagues to secure training and become well-versed in procedures, eventually assigned to specific internal stakeholders and understanding the business will help formulate the event execution plan.
  • Lead and run events from start to finish throughout APAC and some global involvement.
  • Coordinate with external/internal parties for industry sponsorships.
  • Project manage APAC roadshows with internal stakeholders.
  • Prepare speakers (internal & external) and ensure successful execution.
  • Develop communication plans reviewing correspondence (emails, registrations, social media) with internal stakeholders, external customers, and guest speakers. Pull attendee registration lists (SalesForce & Pardot) for invitations. Review and contribute to all communication to meeting invitees. Provide project parameters for completion of support assignments. Conduct pre-conference and post-conference meetings with vendors.
  • Provide post-event metrics and KPIs to show value and/or direction on event strategy.
  • Sources Meetings/events/receptions with hoteliers, food service directors, restaurants, ground operators, dcor & entertainment companies, promotional items, AV & Production companies.
  • Review and negotiate contracts for all vendors (hotel, restaurant, AV, 3rd party associations). Provide outline and explanation to host of contractual items including any potential cancellations.
  • Manage within approved event budgets and negotiate best value for S&P across all events.
  • Ensure compliance with insurance, legal, health and safety obligations.
  • Regular administrative duties for the events team - track, manage events calendar, pipeline and budget tracker.

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