Executive Support Specialist

3 weeks ago

Pune, Maharashtra, India Super Scholar Full time
Job Title: Executive Support Specialist

At Super Scholar, we are seeking a highly skilled and experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will play a crucial role in providing administrative support to our senior executives, ensuring the smooth functioning of the organization.

Key Responsibilities:

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Coordinate meetings, including preparing agendas, taking minutes, and making arrangements for meeting facilities.
  • Handle confidential and sensitive information with discretion.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research and compile data to prepare reports and documents.
  • Screen and direct phone calls and distribute correspondence.
  • Act as the point of contact between the executive and internal/external clients.
  • Manage executives' expenses and budgets.
  • Assist in project coordination and management tasks.
  • Facilitate effective communication within the executive team and across departments.
  • Handle ad-hoc administrative tasks and provide general support to visitors.
  • Coordinate and manage special projects as assigned.
  • Support the executive in managing priorities and workflow.
  • Assist in organizing and coordinating events, meetings, and conferences.
  • Handle other administrative responsibilities as needed.

Requirements:

  • Bachelor's degree in business administration or relevant field.
  • Proven experience as an executive assistant or administrative assistant supporting C-level executives.
  • Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Exceptional communication and interpersonal abilities.
  • Ability to maintain a high level of confidentiality and professionalism.
  • Excellent problem-solving skills with a proactive approach.
  • Ability to work effectively in a fast-paced and dynamic environment.
  • Detail-oriented with strong multitasking and coordination capabilities.
  • Experience in managing executive calendars and travel arrangements.
  • Solid understanding of office management systems and procedures.
  • Flexibility and adaptability to handle changing priorities and deadlines.
  • Strong sense of initiative and the ability to work independently.
  • Experience in event planning and coordination is a plus.
  • Professional demeanor and a positive, proactive attitude.

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