Procurement Specialist

8 hours ago

Bhubaneshwar, Odisha, India beBeeSpecialist Full time ₹ 4,00,000 - ₹ 6,00,000

Procurement Specialist Role Summary

As a skilled Procurement Specialist, you will play a pivotal role in ensuring the smooth operation of our procurement processes. You will be responsible for identifying, evaluating, and onboarding new suppliers, maintaining relationships with existing vendors, and tracking supplier performance.

Key Responsibilities:

1. Vendor Management: Assist in identifying, evaluating, and onboarding new suppliers. Maintain relationships with existing vendors to ensure reliable supply. Track supplier performance (on-time delivery, quality, service level).

2. Purchase Order Management: Issue purchase orders (POs) and ensure timely approval. Track the status of POs, delivery timelines, and follow up as necessary. Resolve order discrepancies, delays, or quantity issues.

3. Sourcing and Quotation Analysis: Assist in sourcing materials and services as per technical or operational requirements. Collect and compare quotations, negotiate terms with suppliers under supervision. Help prepare cost analysis and vendor comparison sheets.

4. Inventory and Stock Control Support: Coordinate with the inventory or warehouse team to manage stock levels. Ensure timely procurement to avoid stockouts or overstocking.

5. Documentation and Record-Keeping: Maintain procurement records, contracts, and supplier documentation. Ensure accurate data entry in procurement systems or ERP platforms.

6. Compliance and Audit Preparation: Ensure procurement processes comply with internal policies and external regulations. Assist in preparing documentation for audits or internal reviews.

7. Support in Strategic Sourcing: Support procurement manager in long-term sourcing strategies. Help in market research for new suppliers or product alternatives.

8. Budget and Cost Control: Monitor expenditures and support cost-saving initiatives. Report on procurement spend and help in identifying savings opportunities.

9. Team Coordination and Communication: Coordinate with internal departments (engineering, finance, logistics) for material requirements. Escalate issues to the procurement manager as needed.

Essential Skills:

- Strong organizational and multitasking skills. - Basic negotiation and communication skills. - Proficiency with MS Excel and ERP systems (SAP, Oracle, etc.). - Understanding of procurement procedures and supply chain principles. - Attention to detail and accuracy in documentation.

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