
Business Operations Specialist
1 day ago
The role involves managing the administrative and invoicing processes, ensuring accuracy and timeliness.
Key Responsibilities:- Prepare Invoices: Verify invoice details and process them accurately within set deadlines.
- Reconcile Discrepancies: Resolve any discrepancies in invoices and respond to internal teams/vendors queries promptly.
- Maintain Records: Ensure compliance with company policies and statutory requirements by maintaining accurate records of invoices.
- Assist in Reporting: Prepare month-end invoicing reports and supporting documentation for audits as required.
- Follow Up Payments: Contact clients/vendors for pending payments or clarification on due dates.
- Administrative Support: Handle day-to-day administrative tasks including document management, record keeping, and correspondence.
- Vendor Management: Assist in vendor onboarding, compliance checks, and payment coordination processes.
- Expense Reimbursement: Assist with employee expense reimbursement and petty cash management where applicable.
- Team Support: Provide administrative support to the Finance and Operations teams as needed.
- Experience: Proven experience in office administration and vendor coordination is essential.
- Skills: Strong organizational skills, proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), and competence in MIS development are required.
- Qualifications: Graduation plus relevant administrative experience is necessary.
- Abilities: Excellent communication, interpersonal, and multitasking skills are highly valued.
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