Billing and Administrative Coordinator

4 days ago

Thrissur, Kerala, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,10,000

Job Title: Billing and Administrative Coordinator

Description:

This role is responsible for providing administrative support to the Finance and Operations teams. The successful candidate will be responsible for preparing, verifying, and processing invoices accurately and in a timely manner.

Main Responsibilities include:

  • Prepare, verify, and process invoices accurately and in a timely manner
  • Reconcile discrepancies in invoices and resolve queries with internal teams/vendors
  • Maintain invoice records and ensure compliance with company policies and statutory requirements
  • Assist in preparing month-end invoicing reports and supporting documentation for audits
  • Follow up with clients/vendors for pending payments or clarifications
Administrative Support:

This position involves handling day-to-day administrative tasks including documentation, record management, and correspondence.

  • Handle day-to-day administrative tasks including documentation, record management, and correspondence
  • Support vendor management processes including onboarding, compliance checks, and payment coordination
  • Assist with employee expense reimbursements and petty cash management (if applicable)
  • Provide administrative support to the Finance and Operations teams as required
Requirements:

The ideal candidate will have proven experience in office administration and vendor coordination, strong organizational skills, and proficiency in office software. They should also be proficient in MIS development and management, exhibit excellent communication and interpersonal skills, and demonstrate a high level of discretion and confidentiality.

  • Proven experience in office administration and vendor coordination
  • Graduation plus relevant administrative experience, strong organizational skills, and proficiency in office software
  • Strong organizational and multitasking skills
  • Exhibit competency in the Microsoft Office suite encompassing Word, Excel, PowerPoint, Outlook etc.
  • Proficient in MIS development and management
  • Excellent communication and interpersonal skills

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