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Dedicated Office Coordinator for Operational Excellence

1 week ago


Pune, Maharashtra, India 23 Ventures Full time

Company Overview

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At 23 Ventures, we are a technology company that empowers early-stage companies to design and implement innovative software solutions. As a dynamic and inclusive team, we work closely with clients to deliver exceptional results.

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Role Description

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We seek a highly organized and detail-oriented Office Coordinator to join our distributed team. In this pivotal role, you will be responsible for ensuring seamless office communication, efficient administrative operations, and engaging company events. With an upcoming office in Pune, the successful candidate will play a key role in managing day-to-day office activities and supporting the HR Manager in executing HR and administrative tasks.

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Key Responsibilities:

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  • Office Communication:">
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    • Serve as the primary point of contact for office-related inquiries and communication.">
    • Maintain organized and effective communication channels within the distributed team.">
    • Coordinate with team members to ensure timely dissemination of critical information.">
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  • Administrative Support:">
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    • Assist the HR Manager with routine administrative tasks, including scheduling, documentation, and compliance requirements.">
    • Manage office supplies, vendor relationships, and other operational needs for the Pune office.">
    • Oversee the office setup process and ensure a well-functioning workspace.">
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  • Event and Conference Management:">
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    • Plan and organize company events, team-building activities, and conferences.">
    • Collaborate with internal and external stakeholders to execute successful events.">
    • Handle logistics, budget planning, and on-site coordination.">
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  • Team Collaboration:">
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    • Work closely with cross-functional teams to align office operations with company goals.">
    • Support onboarding processes and help foster a positive office culture.">
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Qualifications:

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Education: Bachelor's degree in Business Administration, Human Resources, or a related field is preferred.

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Experience:

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  • 2-4 years of experience in office management, HR coordination, or related roles.">
  • Previous experience in a distributed or hybrid work environment is a plus.">
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Skills:

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Required Skills:

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  • Strong organizational and multitasking skills.">
  • Excellent written and verbal communication abilities.">
  • Proficiency in office tools like Microsoft Office, Google Workspace, and HR software.">
  • Event planning and project management experience is highly desirable.">
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Attributes:

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Desirable Attributes:

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  • Proactive and resourceful problem-solver.">
  • Team player with a collaborative mindset.">
  • Attention to detail and ability to manage deadlines effectively.">
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Location:

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Pune, India, with occasional remote work options and collaboration across distributed teams.

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Why Join Us?

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Join a dynamic and inclusive environment where you can shape and influence the operational framework of a growing organization. You will have opportunities to grow professionally and contribute to building a positive and productive workplace culture.