Project Operations Specialist

2 weeks ago


Mumbai, Maharashtra, India Es Magico AI Studio Full time

About Us:

At Es Magico AI Studio, we push the boundaries of innovation by collaborating with early-stage startups to develop cutting-edge products through product design and technology services. Our focus is on creating AI-driven solutions, B2B SaaS, and scalable technology products that prioritize user-friendly experiences, agile methodologies, and clean designs.

Role Overview:

We're seeking a highly organized and proactive Project Coordinator with a background in both operations tech and project management. This role will play a pivotal part in managing project timelines, coordinating resources, and ensuring smooth project execution from start to finish. You'll work closely with cross-functional teams to oversee operational tasks, track deliverables, and maintain effective communication channels with all stakeholders.

Key Responsibilities:

  • Manage project timelines, milestones, and deliverables to ensure projects stay on track and within scope.
  • Act as the primary point of contact for project stakeholders, providing clear communication and status updates.
  • Assist in preparing project documentation, including scope definitions, project plans, and schedules.
  • Monitor project progress and proactively identify and address any potential risks or delays.
  • Facilitate regular project meetings, prepare agendas, and document meeting notes and action items.
  • Collaborate with technical teams to coordinate resources for project execution.
  • Support operational workflows, including setup and maintenance of project management tools and platforms.
  • Ensure data integrity and maintain accurate documentation across project management and operational tools.
  • Help establish and refine operational processes to improve efficiency and productivity.
  • Coordinate with design, development, and marketing teams to align on project deliverables and timelines.
  • Facilitate cross-functional teamwork, ensuring all teams have the information and resources they need to succeed.
  • Provide support in resource allocation and assist with prioritization to manage competing project demands.

Tools and Software:

  • Project Management: Asana, Trello, or Jira for project tracking and task management.
  • Operations Tech: Basic familiarity with cloud platforms like AWS or Google Cloud, CRM systems, and other business operations software.
  • Communication: Slack, Zoom, and Microsoft Teams for efficient communication.
  • Documentation: Google Workspace, Microsoft Office, and Confluence for documentation and reporting.

Requirements:

  • Experience: 1+ years in project coordination, operations, or a related role.

Salary Range:$60,000 - $80,000 per year



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