Project Operations Specialist
2 weeks ago
About Us:
At Es Magico AI Studio, we push the boundaries of innovation by collaborating with early-stage startups to develop cutting-edge products through product design and technology services. Our focus is on creating AI-driven solutions, B2B SaaS, and scalable technology products that prioritize user-friendly experiences, agile methodologies, and clean designs.
Role Overview:
We're seeking a highly organized and proactive Project Coordinator with a background in both operations tech and project management. This role will play a pivotal part in managing project timelines, coordinating resources, and ensuring smooth project execution from start to finish. You'll work closely with cross-functional teams to oversee operational tasks, track deliverables, and maintain effective communication channels with all stakeholders.
Key Responsibilities:
- Manage project timelines, milestones, and deliverables to ensure projects stay on track and within scope.
- Act as the primary point of contact for project stakeholders, providing clear communication and status updates.
- Assist in preparing project documentation, including scope definitions, project plans, and schedules.
- Monitor project progress and proactively identify and address any potential risks or delays.
- Facilitate regular project meetings, prepare agendas, and document meeting notes and action items.
- Collaborate with technical teams to coordinate resources for project execution.
- Support operational workflows, including setup and maintenance of project management tools and platforms.
- Ensure data integrity and maintain accurate documentation across project management and operational tools.
- Help establish and refine operational processes to improve efficiency and productivity.
- Coordinate with design, development, and marketing teams to align on project deliverables and timelines.
- Facilitate cross-functional teamwork, ensuring all teams have the information and resources they need to succeed.
- Provide support in resource allocation and assist with prioritization to manage competing project demands.
Tools and Software:
- Project Management: Asana, Trello, or Jira for project tracking and task management.
- Operations Tech: Basic familiarity with cloud platforms like AWS or Google Cloud, CRM systems, and other business operations software.
- Communication: Slack, Zoom, and Microsoft Teams for efficient communication.
- Documentation: Google Workspace, Microsoft Office, and Confluence for documentation and reporting.
Requirements:
- Experience: 1+ years in project coordination, operations, or a related role.
Salary Range:$60,000 - $80,000 per year
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