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Senior Secretary to Senior Manager

1 month ago

Jaipur, Rajasthan, India Accor Full time

Job Summary

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This is an exciting opportunity for a skilled and experienced secretary to join our team at Accor as a Senior Secretary to the General Manager. The successful candidate will be responsible for providing high-level secretarial and administrative support to the General Manager, handling confidential matters professionally, and working with minimum supervision.

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Key Responsibilities:

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  • Administrative Support">
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    • Manage the General Manager's diary to coordinate meetings/appointments and ensure smooth running of such meetings.">
    • Screen/handle telephone calls, appointments, mails, and emails, and take action accordingly.">
    • Take minutes at the Executive Committee Meeting.">
    • Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager.">
    • Prepare and manage correspondences with internal and external parties for General Manager's signature.">
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  • Travel Coordination">
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    • Coordinate travel arrangements in a highly efficient manner and prepare detailed travel files accordingly.">
    • Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations.">
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  • Filing and Maintenance">
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    • Maintain systematic up-to-date filing and tracing systems.">
    • Maintain and update Executive Committee and Department Heads' personal files kept in the General Manager's office.">
    • Maintain and update Executive Committee and Department Heads' leave record.">
    • Maintain and update 'Manager-On-Duty' schedule.">
    • Prepare monthly financial data reports.">
    ">
  • Office Management">
    • ">
    • Maintain confidentiality of sensitive matters/issues.">
    • Manage and upkeep the functionality and cleanliness of the office.">
    • Ensure adequate stock of office stationery.">
    ">

Requirements:

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  • ">
  • Knowledge and Experience:">
    • ">
    • Diploma education.">
    • Minimum 2-3 years of secretarial experience with at least 1 year serving the senior management level.">
    • Excellent reading, writing, and oral proficiency in English language.">
    • Good working knowledge of MS Excel, Word, & PowerPoint.">
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  • Competencies:">
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    • Good communication and customer contact skills.">
    • Service-oriented with an eye for details.">
    • Ability to work effectively and contribute in a team.">
    • Self-motivated and energetic.">
    • Well-presented and professionally groomed at all times.">
    ">

Salary Range:

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$60,000 - $80,000 per annum (dependent on experience).

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Location:

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Accor Hotels, anywhere.

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About Accor:

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Accor is a leading hospitality company with a presence in over 100 countries worldwide. We offer a range of career opportunities across various functions, including operations, finance, marketing, and more.

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Contact Information:

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Please note that we do not accept unsolicited CVs or applications via email. If you wish to apply for this position, please submit your application through our website.