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Biotech Healthcare Executive Support Professional
2 weeks ago
Job Description:
Executive Assistant Role Overview
The Executive Assistant will provide comprehensive administrative support to the CMD and senior leadership team, enhancing productivity and efficiency while ensuring smooth daily operations.
Key Responsibilities:
- Provide high-level administrative support to senior executives, including calendar management
- Schedule and coordinate meetings, appointments, and conference calls
- Manage priorities and schedules efficiently to optimize executive time
- Prepare and edit reports, presentations, and documents for executive meetings
- Act as a liaison between executives and internal/external stakeholders
Office Management:
- Maintain an organized office environment by managing office supplies and equipment
- Coordinate office events and meetings, both on-site and off-site
Data Management:
- Maintain and update confidential files, records, and databases
- Assist in research, data analysis, and report generation as needed
Communication:
- Manage incoming and outgoing communications on behalf of the executives
- Screen and prioritize phone calls and emails, handling routine inquiries independently
Travel and Itinerary Planning:
- Arrange domestic and international travel, including flights, accommodations, and transportation
- Create detailed itineraries for executives' business trips
Required Skills and Qualifications:
- Administrative proficiency with strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational abilities, with capacity to manage multiple tasks and priorities efficiently
- Exceptional written and verbal communication skills with keen eye for detail
- Ability to proactively identify and resolve issues, exercising sound judgment
- Strong capability to maintain confidentiality and discretion when handling sensitive information
Behavioural Requirements:
- Maintain polished and professional appearance and demeanor at all times
- Flexibility to adjust to changing priorities and work effectively in fast-paced environment
- Collaborative attitude, with willingness to support team members
- Proactively seek areas for improvement and implement solutions
- Demonstrates composure under pressure, meeting tight deadlines while handling stressful situations with poise
About Biotech Healthcare
Biotech Healthcare is an Equal Opportunity Organisation promoting diversity while ensuring no discrimination on any ground including gender, race, religion, age, sexual orientation, disability, etc.
