Project Site Coordinator

1 week ago

Rajkot, Gujarat, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title: Administrative Executive

Job Description:

The successful candidate will be responsible for ensuring seamless operational readiness for projects. This includes arranging suitable staff accommodation, coordinating with vendors and suppliers, conducting pre-launch site inspections, and maintaining liaison with local authorities and service providers.

Key Responsibilities:

  • Identify and arrange suitable staff accommodation/staff rooms close to project sites.
  • Coordinate with vendors, contractors, and suppliers to ensure timely setup of furniture, fixtures, and utilities.
  • Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
  • Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
  • Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
  • Prepare and maintain site readiness checklists and reports for management approval.
  • Handle travel, accommodation, and logistical arrangements for staff during launch phase.
  • Manage petty cash, admin budgets, and expense records for site setup.
  • Ensure compliance with company policies, safety standards, and statutory requirements.
  • Support operations team with any ad-hoc administrative requirements during pre- and post-launch phases.

Required Skills and Qualifications:

  • Bachelor's degree in Administration, Management, or related field.
  • 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
  • Strong negotiation, vendor management, and problem-solving skills.
  • Ability to handle multiple sites and work under tight deadlines.
  • Proficient in MS Office and basic reporting tools.
  • Willingness to travel and work flexible hours during project launches.

Benefits:

The ideal candidate will have a hands-on and proactive approach to problem-solving, excellent communication and interpersonal abilities, and strong organizational skills. They will also possess attention to detail and the ability to work well under pressure.

Others:

This role requires a high level of autonomy and flexibility, as well as the ability to adapt to changing circumstances. The successful candidate will be able to balance multiple priorities and manage competing demands effectively.

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