Executive Coordinator

1 week ago

Ajmer, Rajasthan, India beBeeEfficiency Full time ₹ 8,00,000 - ₹ 12,00,000

Job Title: Senior Support Specialist

About the Role:

We are seeking a highly organized and dynamic professional to join our team as a Senior Support Specialist. The ideal candidate will thrive in a fast-paced environment and be passionate about managing calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:
  • Calendar & Travel Management:
    • Manage founder schedules, schedule meetings, and prioritize engagements.
    • Coordinate domestic and international travel, including bookings, itineraries, and travel logistics.
    • Anticipate scheduling conflicts and propose solutions proactively.
  • Project Coordination & Management:
    • Track, manage, and follow up on project timelines, deadlines, and deliverables.
    • Coordinate cross-functional teams and ensure smooth execution of initiatives.
  • Minutes of Meeting & Documentation:
    • Attend meetings with founders and key stakeholders, take detailed minutes, track action items, and ensure timely follow-ups.
    • Maintain organized records and project documentation.
  • Task & Deadline Tracking:
    • Monitor ongoing tasks and projects, send reminders, and escalate delays to ensure accountability and timely completion.
  • Exploring Tools, Technology & Process Improvement:
    • Identify, evaluate, and implement tools, AI solutions, and technology to improve workflows and efficiency.
    • Recommend process improvements across teams and initiatives.
  • Communication & Stakeholder Management:
    • Act as a point of contact for internal teams, ensuring clarity and alignment on project objectives.
    • Prepare concise updates and reports for the founders.

Requirements:

  • 3-5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
  • Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
  • Adaptable and comfortable taking ownership of tasks without waiting for direction.

Ambition:

The ideal candidate is eager to grow the role beyond traditional EA responsibilities and contribute to the company's growth and success.

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