Project Coordinator

1 month ago

Mumbai, Maharashtra, India Mace Full time

Mace is a leading global consultancy that redefines the boundaries of ambition. Our purpose is to create places that are responsible, bringing transformative impact to our people, communities, and societies across the globe.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The Project:

This is a mixed-use development including a commercial building, service apartment, and club in Mumbai.

Our values shape the way we consult and define the people we want to join us on our journey. They are:

  • Safety first - Going home safe and well
  • Client focus - Deliver on our promise
  • Integrity - Always do the right thing
  • Create opportunity - for our people to excel

We are seeking an experienced Project Coordinator to work with our office manager to ensure the smooth and efficient running of the office. The successful candidate will carry out a range of administrative tasks for the project team.

Key Responsibilities:

  • Provides informal guidance to more junior roles
  • Supports diary management for project director/project manager alongside office manager
  • Ensures team members are aware of administration processes
  • Assists with setting up project office, arranging IT equipment and office furniture
  • Creates and maintains electronic and hard copy filing systems
  • Ensures staff have complete and regularly update their 'Infomace' staff home page
  • Arranges the set-up project email addresses and Outlook mailboxes for the project, performing regular filing of project Inbox emails
  • Processes all incoming correspondence and produces all outgoing correspondence and records in accordance with the Mace way
  • Archives all project documentation and retains complete records for handover to client upon project completion
  • Places orders from Mace suppliers
  • Assists in the booking of meeting rooms for all meetings, arranging refreshments/lunches for client/external meetings
  • Maintains a log of Mace training records and arranges tests/training when required
  • Manages petty cash and reconciliations for accounts department and recovery
  • Provides administrative support, typing letters, minutes reports, etc. as necessary
  • Updates project directory as and when required, issues via email and uploads to Conject, distributing to project team
  • Coordinates site visits for both client and project teams
  • Manages site meeting room diary
  • Works collaboratively towards the common goal of net zero carbon transition and shares responsibility for the proactive identification and management of associated carbon emissions and reductions during the delivery of work

Requirements:

  • Bachelor's degree in a relevant field
  • Experience for a project of a similar nature

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

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