Executive Support Specialist

3 days ago

Delhi, Delhi, India beBeeAdministrative Full time ₹ 10,00,000 - ₹ 14,00,000

Job Overview

We are seeking an experienced and highly organized Executive Support Specialist to join our team. This role will involve providing administrative support to senior directors, managing complex schedules, coordinating travel arrangements, and handling correspondence.

About the Role

  • Manage diaries, schedules, and travel itineraries
  • Handle email correspondence, meeting preparation, and follow-ups
  • Provide administrative support across both business and personal matters
  • Maintain confidentiality and professionalism at all times
  • Utilize digital tools and software to improve efficiency and productivity
  • Create and format documents, presentations, and reports; draft emails and meeting minutes
  • Conduct research; summarize findings into clear briefing notes
  • Capture and document information; maintain accurate records and filing systems
  • Act as a liaison between directors and the wider team - track delegated tasks, chase progress, and report status
  • Assist with ad hoc tasks and proactively anticipate needs
  • Translate loose requests into clear task lists and processes; help structure, automate, and streamline workflows

Requirements

  • 5+ years' experience in an administrative or executive support role
  • Excellent English written and verbal communication skills
  • Strong organizational and multitasking ability with rigorous follow-through
  • Digital literacy: Microsoft 365 and productivity software
  • Familiarity with file management systems and data storage solutions
  • Proven experience preparing polished documents/reports and accurate minutes
  • Ability to work effectively across multiple time zones; high discretion and sound judgment

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