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Procurement Specialist

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Procurement Specialist

  • We are seeking a highly organized and detail-oriented Procurement Specialist to join our team.
  • The ideal candidate will have experience in financial services, management consultancy, or professional services, with a minimum of 3 years in a corporate position.
  • This is an exciting opportunity to work closely with stakeholders, ensuring smooth communication and addressing client concerns.
  • As a Procurement Specialist, you will be responsible for managing the procurement process, from requisition to payment, and maintaining detailed records of all transactions.
  • You will also provide support to employees and stakeholders, troubleshooting basic issues and escalating more complex problems to relevant teams.
  • A strong understanding of Oracle systems and iProcurement platforms is desired but not required.
  • We are looking for a proactive individual who can think creatively and develop innovative solutions to handle unexpected situations.
  • Key responsibilities include:
  1. Inbox management for Dept mailbox
  2. Respond to mails with a professional demeanor and direct them to the appropriate person or department.
  3. Process invoices through the iProcurement system for multiple departments and project teams across IMEA.
  4. Maintain detailed budget tracker with invoice & payment details.
  5. Develop strong working relationships with the Finance, iProcurement teams to ensure smooth processing of payments.
  6. Support iProcurement Specialist with information & stakeholder management as required.
  7. Escalate when payments are held up, by liaising with relevant stakeholders to address roadblocks.
  8. Answer, screen, and forward incoming mails and inquiries promptly and professionally to create a positive first impression.
  9. Work closely with relevant stakeholders to ensure vendor process has been fulfilled and escalate any roadblocks that may delay contracted payment terms.
  10. Prepare and distribute internal and external communications, ensuring accuracy and professionalism in all written and spoken interactions.
  11. Invoice processing - raising requisitions/PO.
  12. Serve as point of contact for escalating employee issues with iProcurement.
  13. Act as a liaison between clients and relevant staff members, ensuring smooth communication and addressing client concerns.

Requirements:

  • Attention to detail.
  • Flexible and goal oriented.
  • Exceptional written and spoken English, with impeccable grammar and communication skills.
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal skills and a confident, professional demeanor.
  • Ability to work independently and collaboratively within a team environment.
  • Display proactive thinking and creative problem-solving skills to efficiently handle unexpected situations and find innovative solutions.
  • Knowledge of Oracle systems is a plus.
  • Experience in financial services, management consultancy, or professional services is a plus.

Benefits:

  • Opportunity to work with a dynamic team.
  • Chance to develop new skills and expertise.
  • Competitive compensation package.

Others:

  • We offer a collaborative and supportive work environment.
  • We encourage open communication and continuous learning.