Logistics Coordinator

5 days ago

Salem, Tamil Nadu, India beBeeLogistics Full time ₹ 30,00,000 - ₹ 50,00,000

Job Title: Logistics Coordinator

Description:

This role is responsible for overseeing and managing the daily movement of vehicles, coordination of dispatch operations, pipeline invoicing, and ensuring smooth logistics operations.

Key Responsibilities:

  1. Vehicle Movement & Dispatch Coordination:
  • Domestic Dispatch:
  • Issue delivery orders and instructions to drivers based on customer requirements.
  • Ensure all checks are completed before allowing vehicle entry.
  • Supervise the loading process, ensuring compliance with road transport office loading capacity and generating dispatch documents.
  • Handover all necessary dispatch documents to the driver.
  • Export Dispatch:
  • Coordinate with transporters to arrange containers for export and provide transporter details to planning for export.
  • Follow up with transporters for container stuffing and coordinate export documentation.
  • Communicate with planning, transporters, and the plant to resolve issues during container gate-in.
  • Circulate relevant documents to concerned teams and follow up with planning for credit-related queries on export dispatch.
Pipeline Invoicing:
  • Receive pipeline reports from the process team and raise invoices based on these reports.
  • Coordinate with the process team to resolve any queries related to pipeline reports.
  • Send pipeline invoices to customers regularly and address any invoice-related issues.
Cross-Departmental Coordination:
  • Collaborate with the planning team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
  • Communicate with customers, transporters, and drivers to resolve issues related to delivery orders, licenses, contracts, credit limits, safety, and vehicle/driver documents.
  • Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on planning needs.
Document Management & Reporting:
  • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
  • Maintain periodic reports and ensure record-keeping compliance.
  • Tally dispatches and stock records with transaction registers and update stock in SAP.
Compliance & Audit:
  • Handle documentation and correspondence with regulatory bodies.
  • Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
  • Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.
Logistics & Incident Reporting:
  • Conduct incident investigations and report to stakeholders.
  • Provide data for system integrations and participate in daily meetings for updates on logistics.
  • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
  • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

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