Administrative Support Manager
7 days ago
Astrogate Labs is seeking a highly organized and detail-oriented Administrative Support Manager to join our team. This role is responsible for providing administrative support to our HR department, ensuring the smooth operation of our office, and maintaining accurate records. Key responsibilities include:
Human Resource Management
1. Drive the recruitment lifecycle including posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications
2. Maintain comprehensive employee records (physical and digital) including contracts, verification documents, and certifications
3. Process employee documentation for new hires, transfers, and departures
4. Implement and maintain attendance tracking systems
5. Process and track various types of leave requests (annual, sick, maternity/paternity, etc.)
6. Monitor attendance patterns and maintain leave balance records
7. Coordinate with payroll to ensure accurate processing of salaries, reimbursements, and benefits
Office Administration
1. Manage office supplies, equipment, and inventory tracking systems
2. Coordinate with vendors for office maintenance, repairs, and services
3. Process and track invoice payments for office expenses
4. Maintain asset registers and conduct periodic physical verification
5. Coordinate office layouts, seating arrangements, and relocations
6. Manage meeting room bookings and conference facilities
7. Coordinate business travel arrangements including flights, accommodations, and visas
Requirements
* Bachelor's/ Masters degree in Human Resources, Business Administration, or related field
* Minimum 3 years of experience in HR and office administration
* Proficient in MS Office Suite (Word, Excel, PowerPoint)
* Strong knowledge of HR practices and labor laws
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