Multi-Site Facilities Coordinator

4 days ago

Madurai, Tamil Nadu, India beBeeFacilitiesManager Full time ₹ 90,00,000 - ₹ 1,20,00,000

Office Operations Manager Job Description

Job Title: Office Operations Manager

Job Type: Full-time

Location: On-site

Experience: 10+ years

Job Overview

The role involves overseeing the smooth operation of our office infrastructure, ensuring a seamless and secure environment for employees. This includes managing utilities, IT/office infrastructure, vendors, and housekeeping.

Key Responsibilities
  • Facilities Management
    • Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities.
    • Ensure preventive maintenance, quick breakdown resolution, and vendor SLA compliance.
  • Daily Office Operations
    • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management.
    • Monitor hygiene, consumables, and office cleanliness standards.
  • People & Access Management
    • Onboard new joiners with desk setup, ID/access cards, and basic kits.
    • Manage exits, asset returns, access deactivation, and clearances.
    • Track attendance, late entries, and exceptions.
  • Vendors, Leases & Projects
    • Maintain a reliable vendor bench, negotiate costs, track AMCs, and monitor service quality.
    • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
  • Bills, Cash & Records
    • Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates.
  • Compliance & Safety
    • Keep NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready.
  • Reporting & KPIs
    • Prepare monthly MIS: spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes.
    • Track KPIs: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
  • After-Hours Readiness
    • Ensure late-shift office readiness and provide on-call support for urgent issues.
Requirements
  • 10+ years in facilities/office admin with stable tenure and clean references.
  • Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping.
  • Strong negotiation, documentation, and Excel/email skills.
  • Trustworthy with keys, cash, and confidential information.
Why Join Us?

Competitive salary + performance bonuses

Clear SOPs and handover from day one

Opportunity to own and scale the office operations at a fast-growing organization

Work with a high-performing team in a collaborative culture

How to Apply

Send your resume to [Email]

[Subject: Office Operations Manager – Your Name]

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