Comprehensive Administrator

We are seeking a highly organized and proactive professional to provide comprehensive support to our Executive Chairman. This pivotal role involves managing diverse administrative, functional, and project-based tasks with utmost efficiency and confidentiality.

Key Responsibilities:

• Project Management: Manage multiple projects as assigned by the Chairman, ensuring timely completion and adherence to objectives.
• Calendar & Travel Coordination: Coordinate the Chairman's calendar, travel arrangements, meetings, and schedule. This includes initiating contact and securing appointments, equipment, and facilities for the Chairman, staff, business partners, and customers as appropriate.
• Meeting Preparation: Work closely with other team members to ensure the Chairman is thoroughly prepared for all meetings, presentations, or other engagements, providing all necessary documents and information.
• Administrative & Functional Support: Handle a wide array of administrative and functional activities, including but not limited to:
• Taking and screening phone calls.
• Maintaining personal and business files.
• Corporate record keeping for multiple entities.
• Note-taking and creating documentation.
• Filing, storage, and retrieval of business and personal activities.
• Financial & Accounting Management: Handle financial and accounting matters for the Chairman with the highest level of confidentiality and discretion.
• Correspondence Management: Prepare and send both business and private correspondence, often drafting letters and documents based on collected information.
• Office Operations Coordination: Coordinate the overall operations of the Chairman's office, encompassing reception duties, document preparation and control, and internal communications.
• Time Management & Information Flow: Conserve the Chairman's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications on their behalf.
• Historical Reference & Record Keeping: Provide historical reference by developing and utilizing efficient filing and retrieval systems, and accurately recording meeting discussions for future reference.
• Special Assignments: Complete various projects and special assignments by establishing clear objectives, determining priorities, managing time effectively, gaining cooperation from others, monitoring progress, problem-solving, and making necessary adjustments to plans.
• Liaison & Reporting: Exhibit flexibility in conducting liaison activities on a need-to-need basis and efficiently collating reports from various departments for the Chairman's review.

Required Skills:

• Excellent communication skills, both written and verbal.
• Proficiency in drafting letters, with a preference for experience in Government correspondence.
• Flexibility in doing liaisoning and collating reports from various departments.
• Highly proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Flexibility in working hours to accommodate the Chairman's schedule.
• Good knowledge of geography.
• Ability to manage multiple projects simultaneously.
• Strong organizational skills, including developing and utilizing filing and retrieval systems.
• Exceptional attention to detail and ability to maintain confidentiality.
• Strong interpersonal skills, capable of gaining cooperation from others.
• Problem-solving attitude and ability to make adjustments to plans.

This position offers an exceptional opportunity to work in a dynamic environment and develop your skills in a fast-paced setting.

Our ideal candidate will have a strong understanding of administrative procedures, excellent communication skills, and the ability to work independently.